Grant and Contract Coordinator / State Prog Admin

Job Details

Working Title: Grant and Contract Coordinator / State Prog Admin
Job Class: State Program Administrator
Agency: Public Safety Dept

• Job ID: 84953
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing Marcia.Reding@state.mn.us by 11:59 PM on 03/25/2025.
• Date Posted: 03/19/2025
• Closing Date: 04/01/2025
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-MAPE
• Division/Unit: Central Office District 2000 / State Patrol Adm Support Staff
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position serves as both the division's coordinator for Minnesota State Patrol's (MSP) activities funded through Office of Traffic Safety (OTS) grants as well as a divisional content expert and liaison for all MSP professional/technical services procurements.

OTS administers numerous programs, the most comprehensive of which is "Toward Zero Deaths" (TZD). Additionally, this position exists to support other MSP programs receiving state and federal funding, which include the Drug Recognition Expert (DRE) program, Standardized Field Sobriety Testing (SFST), and others.

This position exists to be a single point of contact for all MSP staff involved with grants for funds sub-awarded to MSP by OTS and by other DPS divisions. As such, this position will compile and generate all grant related paperwork, including documentation and reporting required for submission of reimbursement claims, and will serve as our administrative liaison between the Office of Traffic Safety and Fiscal and Administrative Services (FAS). Significant time will be spent managing MSP involvement with these programs, including routine reporting and reconciling of payroll and federal officer activity tracking data, while ensuring alignment with budgets, filing claims, and other administrative duties necessary to support grant transaction compliance with State and Federal laws.

Assist in administering all aspects of State Patrol's professional/technical services contracts, agreements, and related contracting mechanisms, including but not limited to, Annual Plan Agreements, Professional/Technical Contracts, Interagency Agreements, Intra-Agency Agreements, and Joint Powers Agreements. Working closely with FAS contracts staff and MSP's Business Manager, the incumbent will be responsible for coordination of all contract development activities, including drafting of solicitation and transaction documents, administering Quick Calls and Requests for Proposals (Quick Calls or RFPs) and corresponding evaluation and contract award processes, as well as provision of administration and review for MSP's professional/technical services invoices and coordination of contract authorized representative approvals and timely submissions to DPS accounts payable staff.

Qualifications

Minimum Qualifications

Two* years of advanced administrative support, paraprofessional, or advanced technical experience. *An associate degree may substitute for six months of experience or a bachelor's degree may substitute for twelve months of experience.

Experience should include the following:

• Experience in purchasing goods and services in a private or public sector setting.
• Ability to assist in developing written Scope of Work (SOW) language.
• Basic math skills for performing simple calculations and basic financial tasks.
• Advanced proficiency in Microsoft Office (Word, Excel, and Outlook).
• Basic customer service skills to respond to inquiries in person, on the phone, and via email.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Preferred Qualifications

• Ability to obtain purchasing authority for up to $25,000 within three months of hire.
• Experience in transacting contracts for professional/technical services as defined by Minnesota Statues 16C.08, subdivision 1.
• Good telephone etiquette, professionalism, and ability to maintain confidentiality.
• Strong problem-solving skills with the ability to organize work and follow procedures.
• Experience in training staff and developing basic financial training materials.
• Experience in preparing or assisting in the preparation of solicitations for bids.

Physical Requirements

Very light: Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, including the following:

• Criminal History
• Reference Check
• Fingerprint Check (MNJIS)

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Marcia Reding at marcia.reding@state.mn.us or 651-201-7296.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Marcia Reding at marcia.reding@state.mn.us.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at marna.johnson@state.mn.us or call 651-259-1875.