Grants Specialist Coordinator

Working Title : Agency Grants Coordinator

Job Class : Grants Specialist Coordinator

Agency : Labor & Industry Dept

Job ID : 83830

Location : St. Paul

Telework Eligible : Yes

Full / Part Time : Full-Time

Regular / Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 02 / 10 / 2025

Closing Date : 02 / 24 / 2025

Hiring Agency / Seniority Unit : Labor & Industry Dept / Labor and Industry-MAPE

Division / Unit : Dept of Labor & Industry / FSU – Revenue Mgmt and Planning

Work Shift / Work Hours : Day Shift - 8 : 00 am - 4 : 30 pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range : $32.99 - $48.93 / hourly; $68,883 - $102,166 / annually

Classified Status : Classified

Bargaining Unit / Union : 214 - MN Assoc of Professional Empl / MAPE

FLSA Status : Exempt - Administrative

Designated in Connect 700 Program for Applicants with Disabilities () : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is designated for hybrid and telework options :

Hybrid for State of MN allows an employee to work a portion of the time remotely with a regular schedule of time at the designated office.

Only candidates located in Minnesota and bordering states (Iowa, North Dakota, South Dakota, or Wisconsin) are eligible.

This position exists to serve as the agency’s lead Grant Specialist to help ensure that the State meets its obligations for managing Federal, State, and pass-through grants in a manner consistent with all applicable laws and requirements.

Responsibilities include :

Provide technical assistance and support to DLI units to ensure they meet federal, state, and other applicable administrative and financial management requirements, including establishing and maintaining internal controls

Research, draft, finalize, communicate, and implement grant policies, procedures, and templates

Ensure that all grants administered by DLI meet all relevant requirements and represent best practices in grant-making

Develop tools and systems to monitor spending and invoicing alongside the financial reporting systems housed within the Financial Services Unit

Maintain and share comprehensive information related to DLI’s grant-making activities including contacts and reports

Support business units in their applications for federal and other grants

Perform other duties as assigned

Minimum Qualifications

• Three (3) years of experience
• in grant management, loan management or project management experience involving evaluating, administering, accounting for, and / or monitoring of grants or loans.
• Experience includes internships, fellowships, volunteering, and work experience that are directly related to the job duties.
• Doctorate degree may substitute for two years of experience; Master’s degree may substitute for 18 months of experience; Bachelor’s degree may substitute for one year of experience; Associate's degree may substitute for six months of experience.

Experience must demonstrate the following :

Knowledge of governmental budgeting and legislative processes sufficient to consolidate multiple program activities and to propose legislative initiatives to meet current and future program needs.

Ability to plan projects and operations sufficient to organize projects with others, establish goals and timetables, clarify mutual expectations, tracking and reporting, and evaluate results.

Communication skills sufficient to write reports, bulletins, procedures, rules, and correspondence and to establish and maintain constructive, productive, and positive working relationships and partnerships.

Human relations skills sufficient to build networks of colleagues throughout the public sector and to effectively persuade clients and other governmental officials by understanding complex and oftentimes, competing relationships and political agendas.

Ability to communicate effectively with individuals from a wide range of backgrounds, including those who may not share your same culture, ethnicity, language, or common experiences.

Preferred Qualifications

Management of contracts involving Federal funding.

Experience with federal grant application and management systems.

Development and administration of competitive grant programs and requests for proposals.

Knowledge of state grant-making laws and grants management policies.

Knowledge of state procurement laws and policies.

Knowledge of the statewide accounting system (SWIFT) and / or state reporting databases such as OBIEE.

Language skills other than English (Spanish, Somali, Hmong, Karen or ASL).

Additional Requirements

It is the policy that all final candidates submit to a background investigation prior to employment. The background check may consist of the following components : SEMA4 Records Check, Employment Reference Check, Driver’s License Check, Education / License Verification.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

Salary : $68,883 - $102,166