Leave Management Coordinator - Human Resources Specialist 1

Job Details

Working Title: Leave Management Coordinator
Job Class: Human Resources Specialist 1
Agency: Revenue Dept

• Job ID: 83951
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/06/2025
• Closing Date: 02/12/2025
• Hiring Agency/Seniority Unit: Revenue Dept / Revenue-Confidential
• Division/Unit: Human Resource Mgmt Division / HRM-Labor Relations
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.29 - $36.71 / hourly; $52,805 - $76,650 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Come join the Human Resources Team at Revenue!

This position will serve as the Minnesota Department of Revenue’s primary leave management coordinator, administering all coordinated services of FMLA and other leaves of absences. The incumbent will integrate contract/plan language, federal and state law, and administrative policies/procedures in their daily work. This position will also assist with various labor relations activities including investigations, grievances, unemployment compensation and personnel data requests.

Responsibilities include:

• Serve as the Leave Management Coordinator for FMLA and all other leave requests (e.g. medical leave of absence, paid parental leave, military leave, etc.) from the agencies’ employees; with accountability for providing timely documents, communication, and information to employees, supervisors, and transactions/benefits/payroll staff in accordance with state/federal law, policy and contracts/plans.
• Assist with filing First Report of Injury reports, monitoring Worker’s Compensation cases for usage and payroll processing, employees returning to work status, and helping employees find light duty assignments within the employee’s restrictions and capabilities.
• Assist with the administration of labor relations activities, processes, reports and investigations.
• Assist with training and coaching to supervisors/managers, employees and unions on leave management.

This position is eligible for telework to applicants who reside in Minnesota, Wisconsin, Iowa, North Dakota, or South Dakota. Telework eligibility is based on the business needs of the unit and is at supervisory discretion. Commuting to the St. Paul office location for occasional in-person meetings is expected.

Qualifications

Minimum Qualifications

One year of professional work experience in human resources or a related field; OR

Two years of paraprofessional/technical work experience in human resources or a related field.

Work experience must demonstrate the following:

• Experience applying and interpreting laws, regulations and procedures
• Knowledge of principles and practices of human resource management in the areas of FMLA and leaves of absence.
• Experience building positive relationships and working productively with a variety of customers, partners, and stakeholders
• Experience working with Microsoft Excel, Outlook, PowerPoint, SharePoint, and Word

Preferred Qualifications

• Experience coordinating and administering employee leaves of absences
• Ability to analyze proposed courses of action and recommend alternatives
• Knowledge of State of Minnesota personnel laws, rules, administrative procedures, labor contracts and plans
• Knowledge of employment laws including ADA, FMLA, USSERA, and Government Data Practices
• Experience applying and interpreting the State of Minnesota bargaining unit agreements and HR laws, rules, administrative procedures, and processes
• Experience with SEMA4 (PeopleSoft) and/or other HR Information Systems
• Experience developing and delivering training to various audiences
• Experience reviewing and responding to data practices requests for personnel records

Physical Requirements

Requires occasional moving of articles such as boxes and laptop computer or monitors

Additional Requirements

Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Morgan Schieffer at morgan.schieffer@state.mn.us or 651-556-6663.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Morgan Schieffer at morgan.schieffer@state.mn.us.

About Revenue Dept

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement <Remove this bullet if this position is not eligible for tuition reimbursement>
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.