MSP Statewide Forfeiture Coordinator / State Prog Admin

Job Details

Working Title: MSP Statewide Forfeiture Coordinator / State Prog Admin
Job Class: State Program Administrator
Agency: Public Safety Dept

• Job ID: 83259
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service AND confirm their bid by emailing Marcia.Reding@state.mn.us by 11:59 pm on 01/21/2025.
• Date Posted: 01/15/2025
• Closing Date: 01/28/2025
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-MAPE
• Division/Unit: Central Office District 2000 / State Patrol Adm Support Staff
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually
• Job Class Option: Forfeiture Program Coordinator
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position exists to provide administrative and technical support to operation Majors, Headquarters Business Manager, and the forfeiture program of the Minnesota State Patrol. The forfeiture and administrative coordinator perform administrative and technical duties for the forfeiture program and office duties enabling the upper levels of State Patrol Management to function effectively.

The purpose of this classification is to perform administrative and technical functions which include, but are not limited to, ensuring adequate information is communicated to district forfeiture coordinators, serving as agency expert regarding forfeiture policy and best practices, reviewing closed forfeiture files to prepare for data submission, provide customer service by answering questions and providing appropriate information, reconciling VISA logs, managing mail, maintain and/or creating of files, operate general office equipment, order and/or maintain office supplies. This position serves as backup for deposits and ODMAP.

This position plays a key role in the day-to-day functioning of State Patrol Headquarters and all its personnel.

Qualifications

Minimum Qualifications

Two (2) years of experience that supports an area of specialized knowledge or provides administrative support, paraprofessional, or advanced technical experience. An associates degree may substitute for six months of experience or a bachelors degree may substitute for 12 months of service.

Experience should include the following:

• Ability to multitask, organize, prioritize work, and meet demands of workload with interruptions.
• Communication skills in writing, speaking, reading sufficient to compose correspondence with accurate spelling, grammar, and punctuation, and to effectively communicate with internal and external customers.
• Customer service skills sufficient to answer phone calls, respond to emails, welcome guests into the building. Will need to provide accurate and timely responses to internal and external customers.
• Data entry skills sufficient enough to update files in an accurate and timely manner.
• English skills sufficient to prepare well written correspondence and reports, and to communicate clearly and diplomatically with all levels of management, staff, and customers to resolve issues appropriately.
• Math skills sufficient to compute totals, averages, and percentages of numerical data to check or reconcile data.
• Knowledge of standard computer software program for word processing, spreadsheets, and databases sufficient to create, modify and protect, save documents and information.
• Typing and word processing skills sufficient to complete advanced administrative tasks and ensure documents and records are complete, accurate and current.

Preferred Qualifications

• Experience interpreting and explaining complex statutes, laws, policies and procedures.
• Knowledge of state government and policies; particularly as it pertains to forfeiture laws.
• Experience processing forfeiture related claims, including identifying and solving problems with varied degree of complexity.
• Working knowledge and experience in the State of Minnesota's Statewide Integrated Financial Tools (SWIFT) system and SWIFT Data Warehouse.
• Knowledge of the MSP's organization structure, policies and procedures, mission and goals, legislative process, program budgets, as well as laws and regulations governing department functions and personnel.
• Experience with advanced MS Excel tools to create databases and for data analysis.

Physical Requirements

Very Light: Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

• Criminal History Check
• Reference Check
• Fingerprints (MNJIS)

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Marcia Reding at marcia.reding@state.mn.us or 651-201-7296.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Marcia Reding at marcia.reding@state.mn.us.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at marna.johnson@state.mn.us or call 651-259-1875.