Office & Admin Specialist Int- MSAD

Working Title: Office & Admin Specialist Int- MSAD

Job Class: Office and Administrative Specialist, Intermediate

Agency: Mn State Academies

• Job ID: 85305
• Location: Faribault
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/02/2025
• Closing Date: 04/09/2025
• Hiring Agency/Seniority Unit: Mn State Academies / Mn State Academies-AFSCME
• Division/Unit: Minnesota State Academies / MSAD Teachers
• Work Shift/Work Hours: Day Shift (Mon - Fri 7:30am-4pm)
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.45 - $27.12 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: MSAD Education Dept.
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the education department. This is a full-time (12 month) position with MSA.

Job duties include:

• Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
• Update and utilize student information systems, other databases, and/or documentation systems with current information following direction from supervisors/directors.
• Responsible for student and staff attendance on the MSAD campus - receives calls in the morning and ensures sub-coverage; communication with transportation companies and Faribault Public Schools, communication between related services and interpreters as needed.
• Responsible for daily attendance of all absences, informs substitute teacher or paraprofessional regarding changes, and transmits lesson plans and instructional materials.
• Responsible for serving as a notetaker in meetings.
  
  

Minimum Qualifications

• Proficiency in American Sign Language (ASL) at the required level (as measured by SLPI evaluation).
• Experience in office administration, including handling phone calls, emails, and communication with various stakeholders as well as strong communication skills to interact with students, families, interagency partners, and staff.
• Knowledge of student information systems and databases.
• Strong organizational skills to maintain calendars, schedules, and office records.
• Experience in creating/distributing professional-level communication via multiple platforms.
  
  

Preferred Qualifications

• Experience working with Deaf, Hard-of-Hearing, and Deaf/Blind individuals in an educational setting.
• Experience in processing off-campus activity requests and coordinating logistics with multiple departments.
• Experience preparing and distributing mass communication announcements (e.g., daily announcements, newsletters).
• Background in organizing and participating in school events, such as orientations, graduations, and field trips.
  
  

Physical Requirements

• Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.
  
  

Additional Requirements

• Employment is contingent upon a successful criminal background check within the past 12 months
  
  

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Kerry Vigesaa-David at kerry.vigesaa-david@msa.state.mn.us or 507-384-6604.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kerry Vigesaa-David at kerry.vigesaa-david@msa.state.mn.us.

About Mn State Academies

For over 150 years, the Minnesota State Academies has provided educational services to Deaf, Hard of Hearing, DeafBlind and blind/visually impaired students who range in age from birth to 21. The Minnesota State Academy for the Deaf (MSAD) and the Minnesota State Academy for the Blind (MSAB) are statewide public schools with dormitory options that serves students from all regions of the state. Our teachers are professionally trained and licensed in Deaf/Hard of Hearing and blind/visually impaired education.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

Training, classes, and professional development

Tuition reimbursement

Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.