Office and Administrative Specialist Senior

Job Class : Office and Administrative Specialist, Senior

Agency : Department of Employment and Economic Development

Job ID : 82630

Location : St. Paul

Telework Eligible : Yes, may be eligible to telework up to four (4) days per week

Full / Part Time : Full-Time

Regular / Temporary : Unlimited

Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 1 / 2 / 2025.

Date Posted : 12 / 26 / 2024

Closing Date : 01 / 17 / 2025

Hiring Agency / Seniority Unit : Department of Employment & Economic Development / AFSCME

Division / Unit : Communication Analysis & Evaluation

Work Shift / Work Hours : Day Shift, 8 : 00am to 4 : 30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range : $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

Classified Status : Classified

Bargaining Unit / Union : 206 - Clerical / AFSCME

Work Area : 180 5th Street East, Saint Paul, MN 55101

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities () : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is responsible for managing the administrative area supporting the Economic Analysis and Communications teams. Administrative leadership and support is provided to four (4) supervisors and approximately twenty (20) staff. The position provides highly confidential administrative support and manages overall functioning of the office. The position exercises a high level of judgement and discretion, maintains a high level of confidentiality and trust, and employs considerable experience and institutional knowledge in execution of the required duties. This role will have key responsibilities which will include :

Manage purchasing and contracting for Economic Analysis Unit and Communications Office

Lead administrative support for supervisors and staff

Manage administrative tasks associated with preparing legislative and other mandated reports

Other duties as assigned by manager

This position will be based out of the St. Paul office.

This position is telework () eligible and is occasionally required to be on-site at the office every Wednesday and as needed for efficient operation of the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files

Knowledge of accounting sufficient to review, analyze and verify financial records, calculate monthly fees, and prepare financial summaries and reports

Knowledge of communications sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction

Skill in math sufficient to calculate, review and reconcile financial data and balance accounts

Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy

Preferred Qualifications

Associates degree in Business Administration, Communications, or other closely related field as determined by the agency

Office administrative support experience

Previous experience with the State of Minnesota and / or the StateWide Integrated Financial Tools (SWIFT) financial system

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components :

Criminal Background Check

Employment Records Check (current and former State employees only)

Employment Reference Check

Conflict of Interest Review

Driver’s Records Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

Salary : $45,727 - $61,909