Vendor Payments Specialist - State Prog Admin

Job Details

Working Title: Vendor Payments Specialist
Job Class: State Program Administrator
Agency: Mn Management & Budget

• Job ID: 83946
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/07/2025
• Closing Date: 02/27/2025
• Hiring Agency/Seniority Unit: Mn Management & Budget
• Division/Unit: Accounting Services / Vendor Support
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Vendor Support Specialist position will analyze and process requests to vendor accounts as requested by state agencies and vendors. Research and analyze issues related to vendor account changes and make changes as needed to correct these issues. Assist state agencies and vendors with changes to vendor accounts. Work with vendor support staff to recommend and implement changes/new processes when identified. Run reports for others as requested. Work with suppliers and agency staff on the EFT Helpline and email to ensure there are minimal errors in vendor setup and support. Provide excellent customer services skills with all callers and correspondence. Performs bank changes, direct deposit, removal of banking and assist with adding banking for payments plus / virtual payments. Perform the audit function of all bank changes.The Vendor Support Specialist position will analyze and process requests to vendor accounts as requested by state agencies and vendors. Research and analyze issues related to vendor account changes and make changes as needed to correct these issues. Assist state agencies and vendors with changes to vendor accounts. Work with vendor support staff to recommend and implement changes/new processes when identified. Run reports for others as requested. Work with suppliers and agency staff on the EFT Helpline and email to ensure there are minimal errors in vendor setup and support. Provide excellent customer services skills with all callers and correspondence. Performs bank changes, direct deposit, removal of banking and assist with adding banking for payments plus / virtual payments. Perform the audit function of all bank changes.

Qualifications

Minimum Qualifications

• Two (2) years of para-professional/technical level experience using a large, complex automated accounting/payroll system, such as the State of Minnesota’s Statewide Integrated Financial Tools (SWIFT) system.
• Administrative and organizational skills
• Proficiency with Microsoft Office Suite products, such as Word, Excel, and Access
• Ability to navigate multiple software applications and databases.
• Proven analytical and research skills to solve problems, make recommendations and initiate corrective actions.
• Customer service experience on phones, email correspondence and/or in person.

Preferred Qualifications

• Experience/understanding of the state’s Accounting/Procurement system (SWIFT)
• Bachelor’s degree in business/accounting related field.
• Experience working in a call center
• Customer service in the banking industry or in vendor support.
• Accounts payable knowledge, including adding vendors, changing banking information and basic account set up.

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Anne Ward at anne.ward@state.mn.us or 651-757-1789.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anne Ward at anne.ward@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.