Office Assistant (Information Systems) - St. Louis District Office

Position closes 02 / 10 / 2025

Note for internal applicants : Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome.

Job Location : St. Louis District - Information Systems Department - 1590 Woodlake Drive, Chesterfield, MO 63017

Why you'll love this position :

The office assistant performs clerical / secretarial functions, performs general support functions for technical or administrative programs, and supports office supervisor, managers, and staff. Specific duties will vary significantly, depending on the location of assignment. Responsibilities are performed under moderate supervision.

What you'll do :

• Working knowledge of computers and able to work in Office 365 programs (word, email, excel, etc.)
• Performs specialized clerical and office support functions for a technical or administrative program; answers routine questions from employees and customers regarding department programs; maintains program records and files; researches and obtains program related information for other staff members.
• Operates office equipment such as, copiers, phone systems, and uses computers for spreadsheet, word processing, database management, and other office applications.
• Compiles data or information; checks data to ensure accuracy of Phone Book and SL Photo Directory.
• Receives department incoming telephone calls, electronic mail; transfers calls to appropriate personnel or takes messages and / or enters IS Helpdesk tickets.
• Greets visitors and provides information to department personnel.
• Conducts inventory and maintains office supplies of non-APR items.
• Contacts employees or other individuals to address routine questions or resolve minor issues.
• Distributes District USPS mail daily and any UPS / FedEx as needed.
• Managing the Pool Reservation System and Pool Vehicles.
• Responsible for reserving and managing travel for the district (hotels, flights, car rentals, etc.) A spreadsheet will be kept of the arrangements to track the status of tax exemption and credit card authorizations.
• Responsible to collect bills from vendors and compile credit card statement files for payment.
• Performs other responsibilities as required or assigned.

All you need for success :

Minimum Qualifications

Special Working Conditions :

Preferred Qualifications

More reasons to love this position :

MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Visit our CAREERS page to explore all we have to offer. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for MoDOT, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found HERE .

At MoDOT you will play a key role in maintaining the seventh largest highway system in the United States. We value team players who are open-minded and work well with others to accomplish goals and fulfill our mission of safety, service, and stability. We see the growth of our team members as an investment, both in MoDOT's future and yours. If you're looking for diverse opportunities, challenging work, and a flexible environment, we want to talk to you about joining our winning team. MoDOT operates on shared values and your success in our organization depends upon modeling these values. CLICK HERE to view our mission, values, and tangible results. If you embrace these values, we welcome your application.

If you have questions about this position please contact : kristina.hodges@modot.mo.gov

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.