What are the responsibilities and job description for the Business Services Division Director position at State of Nebraska?
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Hiring Agency:
Secretary of State - Agency 9Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
Job Description:
The Business Services Division provides several important functions to the business community. Registrations and other filings are recorded for corporations, limited liability companies, trade names and trademarks, and other business entities. The Division processes filings for Uniform Commercial Code and other security interest records. The Division also regulates notary public commissions and issues apostilles and authentications for documents going overseas as well as maintains the Address Confidentiality Program.
The Division consists of 14 full-time employees and 2-3 temporary employees during peak filing periods.
Examples of Work:
- Plans, organizes, and directs the work operations managed and activities of Division employees to achieve work objectives and ensure consistent application of policies and standards.
- Manages Division employees by selecting, orienting, coaching, counseling and disciplining employees. Communicates job expectations and monitors results. Monitors staffing levels, reviews time off requests, and approves monthly timesheets.
- Tracks system data and reports to ensure timely completion of filings and to review staff productivity.
- Prepares and proposes options for resolving operational, administrative and management concerns related to Division activities.
- Communicates with a variety of constituents and audiences. Provides excellent customer service to the public and responds to customer complaints.
- Determines fiscal, staffing, material, and equipment needs and prepares/submits proposals for these resources. Approves Division invoices and supply requests. Monitors and assists with the preparation of the Division budget.
- Coordinates with legal counsel regarding legislative changes that impact the Division, rules and regulations, statutory compliance and other legal issues that arise within the Division.
- Works with IT staff and vendors on several substantial Division IT projects and internal IT systems to ensure smooth and uninterrupted Division operations.
- Provides substantive input regarding office communications and policies and procedures. Directs the preparation of and reviews new and revised forms, manuals, instructions and program letters.
- Gives presentations regarding the activities of the Division upon request.
Requirements/Qualifications
Minimum Qualifications: Bachelor’s degree in public or business administration, management or other relevant field and three years of experience managing a business process or government program or other relevant experience as well as two years of demonstrated supervisory experience.
Knowledge, skills and abilities:
- Ability to apply education, skills and experience to obtain knowledge of Division programs, policies, procedures and the federal and state laws related to the Division.
- Ability to develop and apply policies, procedures, and processes for the Division; assess operational efficiencies; develop work plans; assign and supervise the work of others and provide leadership in achievement of Division objectives.
- Skill in planning, prioritizing, organizing and allocating work assignments and Division functions. Skill in using logic and reasoning to identify strengths and weaknesses of alternatives; developing and evaluating options and implementing solutions.
- Knowledge of the principles of supervision and staff development.
- Ability to maintain a positive working relationship with staff, coworkers, administrators, the business community and the public.
- Excellent verbal and written communication skills.
- Familiarity with IT equipment, processes and software applications. Proficient in Microsoft Word, Excel, Outlook, and Power Point.
Salary Range: $85,000-$95,000
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
Instructions for Applying
Important points to remember when applying:
- The employment application is required and is the primary source of information used to determine if you meet the minimum requirements of the job.
- Make sure your application is complete. Incomplete applications are rejected.
- You will not be allowed to change your application after you have applied for a position and you cannot re-apply for the the same position unless it is posted again.
- You have the opportunity to attach a resume; however, it should not be used to replace any information asked for on the official application.
- When you have successfully applied for a job, you will receive a confirmation on the screen and your application will be available on your Candidate Home page.
We encourage you to use the Search for Jobs feature to find jobs that are available in a particular location or a job that matches your work experience.
Applicants who need accommodation in the selection process should request this in advance. Requests can be made by contacting the Nebraska State Personnel Office 1526 K Street, Suite 100, Lincoln, NE. (402)471-2075.
These positions are subject to application of Veterans' Preference.
Salary : $85,000 - $95,000
