What are the responsibilities and job description for the Facilities Management Division Procurement Specialist position at State of New Mexico?
23.07 - $36.91 Hourly
47,989 - $76,782 Annually
This position is a Pay Band 65
Posting Details
The General Services Department (GSD) supports the operations of state government by providing essential services, including procurement, risk management, facilities management, transportation services, and printing services. The Facilities Management Division (FMD) is responsible for the maintenance, operation, and renovation of state-owned buildings and facilities. FMD ensures that state workplaces are safe, functional, and sustainable, supporting the daily operations of government agencies across New Mexico.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The FMD Capital Projects Procurement Specialist performs complex administrative functions in supporting Construction Project Managers by conducting extensive management analysis on contract documents. This ensures that architectural, engineering, and construction contractors meet performance measures outlined in contracts and construction documents. The position also ensures compliance with all State, Federal, and Local rules and regulations before contract execution. Additionally, the specialist facilitates communication between Project Managers, contractors, stakeholders, and other agencies to ensure the successful execution of Capital Projects.
How does it get done?
Key Responsibilities :
- Conduct in-depth reviews and analyses of contract documents to ensure compliance with state, federal, and local regulations before execution.
- Communicate with contractors regarding quotes, necessary changes, and budget adjustments for projects.
- Perform cost checks and prepare cost packages to support Project Managers in executing purchase orders and issuing Notices to Proceed.
- Enter and analyze data in AIM and SHARE for project completion and ensure accurate accounting entries in the State Financial System.
- Participate in Capital Project Management Review (CPMR) meetings to assist Project Managers in securing approvals and budgets for projects.
- Generate reports on purchase orders and project statuses to support year-end closeout and assist various sections of the Division.
Who are the customers?
All executive branch state agencies under FMD's jurisdiction, and State of NM building occupants.
Ideal Candidate
The ideal candidate has qualifications and experience in the following :
Minimum Qualification
Bachelor's degree in Business Administration and two (2) years of experience in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and / or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Substitution Table
These combinations of education and experience qualify you for the position :
Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
Employment Requirements
Must possess and maintain a valid New Mexico Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Working Conditions
Exposure to Visual / Video Display terminal (VDT) and extensive personal computer, telephone usage and periods of sitting.
Supplemental Information
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Agency Contact Information : Joseph Lovato, (505) 487-3825, Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms / conditions of that agreement apply and must be adhered to.
Salary : $47,989 - $76,782
