What are the responsibilities and job description for the Financial Administrator position at State of New Mexico?
23.07 - $36.91 Hourly
47,989 - $76,782 Annually
This position is a Pay Band 65
Posting Details
The New Mexico Medical Board (NMMB) is the state agency responsible for the regulation over 10,000 licensees including medical doctors (physicians), physician assistants, anesthesiologist assistants, genetic counselors, polysomnographic technologists, naturopaths and naprapaths.
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
The job exists to ensure efficient and compliant management of financial operations, administrative processes, and resource coordination within the agency. This position encompasses a broad spectrum of responsibilities in accounts receivable, accounts payable, purchasing, inventory, and time and labor, which are crucial for maintaining operational integrity and supporting the organization's financial functions.
How does it get done?
Duties for this position include :
- Track and reconcile invoices, payments, and financial deposits in SHARE Financials
- Manage vendor payments, customer collections, and maintain documentation
- Create / manage purchase orders and ensure compliance with procurement policies
- Process travel vouchers, payment vouchers, and support payroll reconciliation
- Assist in financial audits, compliance with regulations, and preparing reports
- Support budgeting, licensing fee reconciliation, and updates
- Prepare journal entries, correct discrepancies, and assist with payroll corrections
- Provide documentation and reconciliations for the annual financial audit
Who are the customers?
The New Mexico Medical Board (NMMB) members, leadership and staff.
Ideal Candidate
The ideal candidate will have :
Minimum Qualification
Bachelor's degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and / or budgeting. Any combination of education from an accredited college or university in a related field and / or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Substitution Table
These combinations of education and experience qualify you for the position :
Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
Employment Requirements
Must possess and maintain a valid driver's license.
Working Conditions
Work is performed in an office setting with exposure to Visual / Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
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Agency Contact Information : Lusan Leyba (505) 476-7222 lusan.leyba@nmmb.nm.gov Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Salary : $47,989 - $76,782
