What are the responsibilities and job description for the Financial Specialist (ECECD #10114310) position at State of New Mexico?
Posting Details
VISION: All New Mexico families and young children are thriving
MISSION: Optimize the health, development, education, and well-being of babies, toddlers, and preschoolers through a family-driven, equitable, community-based system of high-quality prenatal and early childhood programs and services.
The Early Childhood Education and Care Department was established on July 1, 2020. The Department's aim is to create a more cohesive, equitable, and effective early childhood system in New Mexico. That means coordinating a continuum of programs from prenatal to five, and ensuring that families in every corner of the state can access the services they need.
Interviews will be conducted within two weeks of closing date.
Why does the job exist?
The Financial Specialist position exists to ensure the seamless functioning of the Family Support Early Intervention Division by managing critical administrative tasks. This role is crucial in maintaining financial accuracy, ensuring compliance with the state procurement code and other applicable state and federal regulations.
How does it get done?
The Financial Specialist is responsible for establishing an expenditure tracking system for each contract and processing invoices. They will manage the cell phone spreadsheet for the entire division, ensuring all devices are in use or need upgrades. They will also submit monthly mileage usage by the Administrative Services Division's established deadline, ensuring compliance with GSD and departmental policies and procedures related to state vehicle usage, and monitoring and auditing supporting documentation for expenditures related to state vehicles. This role also involves overseeing all purchase orders for the division and ensuring that vehicle repairs and maintenance are completed in compliance with regulations.
Who are the customers?
Family Support Early Intervention Division staff and external customers.
Ideal Candidate
Family Support Early Intervention Division staff and external customers.
Minimum Qualification
Associate degree in Business Administration, Public Administration, or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, and/or contract management. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Regina Sena, (505) 660-8110, or by: Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
VISION: All New Mexico families and young children are thriving
MISSION: Optimize the health, development, education, and well-being of babies, toddlers, and preschoolers through a family-driven, equitable, community-based system of high-quality prenatal and early childhood programs and services.
The Early Childhood Education and Care Department was established on July 1, 2020. The Department's aim is to create a more cohesive, equitable, and effective early childhood system in New Mexico. That means coordinating a continuum of programs from prenatal to five, and ensuring that families in every corner of the state can access the services they need.
Interviews will be conducted within two weeks of closing date.
Why does the job exist?
The Financial Specialist position exists to ensure the seamless functioning of the Family Support Early Intervention Division by managing critical administrative tasks. This role is crucial in maintaining financial accuracy, ensuring compliance with the state procurement code and other applicable state and federal regulations.
How does it get done?
The Financial Specialist is responsible for establishing an expenditure tracking system for each contract and processing invoices. They will manage the cell phone spreadsheet for the entire division, ensuring all devices are in use or need upgrades. They will also submit monthly mileage usage by the Administrative Services Division's established deadline, ensuring compliance with GSD and departmental policies and procedures related to state vehicle usage, and monitoring and auditing supporting documentation for expenditures related to state vehicles. This role also involves overseeing all purchase orders for the division and ensuring that vehicle repairs and maintenance are completed in compliance with regulations.
Who are the customers?
Family Support Early Intervention Division staff and external customers.
Ideal Candidate
Family Support Early Intervention Division staff and external customers.
Minimum Qualification
Associate degree in Business Administration, Public Administration, or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, and/or contract management. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Regina Sena, (505) 660-8110, or by: Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
