What are the responsibilities and job description for the Purchasing Agent II position at State of New Mexico?
18.34 - $29.34 Hourly
38,140 - $61,024 Annually
This position is a Pay Band 55
Posting Details
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The NMBHI Purchasing Department plays a primary role for offering great customer service to our facility, vendors, patients, clients, and residents. This position supports purchasing / procurement activities at the NMBHI. Position is responsible for centralized procurement of goods and services, preparing and analyzing of purchase / change orders, maintaining budget and corresponding financial records related to procurement and contract services. Position creates purchase orders / requisitions on the State of New Mexico's SHARE System {Financial Section), processes orders for goods / services, follows-up with vendors on order statuses and discrepancies, creates Change Orders as required, and clears invoices for payment. Incumbent will work closely with NMBHI staff to obtain receiving reports and verify accuracy of shipments / conformity to Purchase Orders. Incumbent will obtain W-9 forms, maintain the Internal Purchase Requisition (IPR) tracking log, request quotes for goods / services, while providing excellent customer service and building positive relationships with internal and external customers. This position will independently work closely with accounts payables and others within the Finance Department to ensure appropriate workflow of all items.
How does it get done?
Incumbent will provide excellent customer service to internal and external customers working collaboratively with each to prepare / review / approve and support procurement processes. Incumbent will communicate daily with Finance Department staff and ensure procurement processes remain within the New Mexico Procurement Code.
Who are the customers?
Vendors / Patients / Clients / Residents / NMBHI Staff
Ideal Candidate
The ideal candidate will have experience in New Mexico Government Procurement processes and procedures with a business or accounting background. Experience in SHARE Financial Management System. Excellent verbal and written communication skills, experience creating and manipulating spreadsheets using Excel Pivot Tables to review large amounts of data, and proficiency in computers including Microsoft Office. Incumbent will be able to think critically and be detailed oriented. Self-motivated and takes a positive and professional approach to their role.
- Experience with building strong / productive working relationships;
- Experience with conflict and discrepancy resolution;
Experience with organizing daily operations and providing feedback to management.
Minimum Qualification
High School diploma or Equivalency and two (2) years of experience in accounting, finance, purchasing, procurement, and / or warehouse clerking. Any combination of education from an accredited college or university in a related field and / or direct experience in this occupation totaling two (2) years may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid New Mexico Driver's License.
Working Conditions
This position will perform work in a behavioral health setting to include prolonged standing, walking, stooping, bending & lifting.
Supplemental Information
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Agency Contact Information : Pablo Garcia (505) 454-2371. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms / conditions of that agreement apply and must be adhered to.
Salary : $38,140 - $61,024
