What are the responsibilities and job description for the Traffic Safety Management Analyst A (DPS #10109125) position at State of New Mexico?
Posting Details
The Grants Management Bureau of the Department of Public Safety (DPS) is responsible for the programmatic and financial management of Traffic Safety grants projects for NMSP Districts across the state of New Mexico.
The federal and state grants managed within this bureau represent critical funding for DPS law enforcement operations.
Why does the job exist?
The Management Analyst-Advanced position is responsible for the organization and management of grant awards and MOUs from the Department of Transportation including traffic safety campaigns such as ENDWI, Summer Enforcement, Car Seat Clinics, and Operation Buckle Up.
This position will ensure that State and Federal grant monitoring regulations are adhered to in addition to managing the programmatic and financial compliance of applicable contracts and MOUs.
How does it get done?
The key responsibilities for this position will include but are not limited to the following:
1. General ledger reconciliations which includes running share reports to validate and balance expenses that
have hit the project.
2. Payroll adjustments which includes identifying payroll errors on projects, completing payroll correction forms,
and tracking expenses until errors have been resolved and backed out of the general ledger.
3. Project activity validation to include validation of invoices, payroll, and overtime to ensure that costs charged
under the projects are reasonable, allowable, and within the project's budget.
4. Project invoicing utilizing the SHARE grants module to bill and reconcile expenses from project costing
module to the general ledger.
5. Budget tracking to include the setting up of budgets in SHARE, monthly budget tracking of expenditures,
and completing IBARS to move funding around into different cost categories.
6. Adherence to program guidelines, procurement validation, and programmatic reporting including the GMB
policies and procedures, Code of Federal Regulations, grant award conditions, and financial guides.
7. E-Grants data entry/quality control which will include validating the information that the field officers enter
into the E-grants system is accurate and the expenses match/balance to the general ledger and
project costing module
Who are the customers?
Work is performed for internal customers to include but not limited to the New Mexico State Police and the New Mexico Department of Public Safety. Work is performed on behalf of staff assigned to work within the NMDPS Grants Management Bureau.
Ideal Candidate
Work is performed for internal customers to include but not limited to the New Mexico State Police and the New Mexico Department of Public Safety. Work is performed on behalf of staff assigned to work within the NMDPS Grants Management Bureau.
Minimum Qualification
Bachelor's degree in Business Administration and two (2) years of experience in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Employee Requirements: Must possess and maintain a valid Driver's License, a current Defensive Driving Course Certification from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Continued employment is subject to a national fingerprint-based records check within 30 days of assignment and contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Possible exposure to irate clientele. Some statewide travel may be required. Incumbent will work under stress and frequent time constraints. Must have own mode of transportation for work-related travel.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Patricia Romero (505) 487-6483. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
The Grants Management Bureau of the Department of Public Safety (DPS) is responsible for the programmatic and financial management of Traffic Safety grants projects for NMSP Districts across the state of New Mexico.
The federal and state grants managed within this bureau represent critical funding for DPS law enforcement operations.
Why does the job exist?
The Management Analyst-Advanced position is responsible for the organization and management of grant awards and MOUs from the Department of Transportation including traffic safety campaigns such as ENDWI, Summer Enforcement, Car Seat Clinics, and Operation Buckle Up.
This position will ensure that State and Federal grant monitoring regulations are adhered to in addition to managing the programmatic and financial compliance of applicable contracts and MOUs.
How does it get done?
The key responsibilities for this position will include but are not limited to the following:
1. General ledger reconciliations which includes running share reports to validate and balance expenses that
have hit the project.
2. Payroll adjustments which includes identifying payroll errors on projects, completing payroll correction forms,
and tracking expenses until errors have been resolved and backed out of the general ledger.
3. Project activity validation to include validation of invoices, payroll, and overtime to ensure that costs charged
under the projects are reasonable, allowable, and within the project's budget.
4. Project invoicing utilizing the SHARE grants module to bill and reconcile expenses from project costing
module to the general ledger.
5. Budget tracking to include the setting up of budgets in SHARE, monthly budget tracking of expenditures,
and completing IBARS to move funding around into different cost categories.
6. Adherence to program guidelines, procurement validation, and programmatic reporting including the GMB
policies and procedures, Code of Federal Regulations, grant award conditions, and financial guides.
7. E-Grants data entry/quality control which will include validating the information that the field officers enter
into the E-grants system is accurate and the expenses match/balance to the general ledger and
project costing module
Who are the customers?
Work is performed for internal customers to include but not limited to the New Mexico State Police and the New Mexico Department of Public Safety. Work is performed on behalf of staff assigned to work within the NMDPS Grants Management Bureau.
Ideal Candidate
Work is performed for internal customers to include but not limited to the New Mexico State Police and the New Mexico Department of Public Safety. Work is performed on behalf of staff assigned to work within the NMDPS Grants Management Bureau.
Minimum Qualification
Bachelor's degree in Business Administration and two (2) years of experience in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Employee Requirements: Must possess and maintain a valid Driver's License, a current Defensive Driving Course Certification from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Continued employment is subject to a national fingerprint-based records check within 30 days of assignment and contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Possible exposure to irate clientele. Some statewide travel may be required. Incumbent will work under stress and frequent time constraints. Must have own mode of transportation for work-related travel.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Patricia Romero (505) 487-6483. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
