Contract Specialist

Description of Work

This position will be responsible for the development, evaluation, and preparation of contracts between DHSR and contract vendors.

• Prepares solicitation documents for IT and non-IT goods and services, provides technical assistance on contract process to all DHSR Sections, and ensures compliance with internal and external documented requirements for contracts.
• Facilitates the evaluation of the solicitation for proposal requests. Ensure all State contract policies and procedures are followed.
• Works with contracts, including contracts for services and financial assistance, inter-departmental memorandum of agreements (IMOA), memorandum of agreements (MOA), and memorandum of understandings (MOU).
• Works with DHSR section leadership’s designee (Contract Manager/Administrator) to develop the key components of all the various types of contractual documents, with particular emphasis on the scope of work, performance measures, funding, and budget. Further documents such as w-9s, State and Federal certifications, IRS tax exempt verifications, and Federal Funding Accountability and Transparency Act (FFATA) reporting forms are reviewed and provided as part of vendor/contractor information. Further, this position will be required to complete all IT related contract documents for contracts with IT components including exception forms, privacy threshold agreements, etc.
• Shepherds the draft contract documents thru the various Department-level approval stages including DHHS Office of Procurement, Contracts, and Grants, DHHS Controller’s Office, DHHS Information Technology Division, and NC Department of Information Technology. Serves as liaison between all parties and assist in problem-solving and process navigation to get the final contract executed.
• Responsible for entering information into and tracking the life of contracts in NC OpenWindows as well as through department approval flows. Ensures data is entered for financial assistance contracts into the FFATA Sub-award Reporting System (FSRS/SAM.gov) as required. Further, the position ensures all required financial assistance contracts are entered into the Enterprise Business System (EBS, formerly NC Grants).
• Responsible for creating, updating and maintaining contract files. A contract file will contain: a copy of the executed contract, contract terms/renewal options, executed renewals/amendments, all contract attachments, general correspondence, purchase order information, requests for payments, any relevant contract monitoring documents, etc. Ensures the completion of compliance supplements for audit purposes, and maintain DHSR’s contract monitoring plan to ensure proper contract execution.
• Responsible for creating purchase orders (PO) in e-Procurement, making PO line adjustments through change orders in e-Procurement, processing contract payments, and closing POs in the North Carolina Financial System (NCFS). Must compare the contract terms with payment requests to ensure accuracy.
  
  

About NC Department Of Health And Human Services

The North Carolina Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.

Compensation & Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit website for State Benefits

Knowledge, Skills And Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified applicants must document on the application that they possess all of the following:

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience Requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application (additional statement below). Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities.

• Experience working with contracts;
• Experience negotiating new contracts;
• Expereince composing general, routine contract documents and correspondence;
  
  

Minimum Education And Experience Requirements

Minimum Education and Experience Bachelor s degree in business or related area from an appropriately accredited institution and two years of progressive procurement or contract administration experience; or equivalent combination of education and experience. Necessary Special Requirements Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

Supplemental and Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
  
  

Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. Transcripts, degree evaluations and cover letters may be uploaded with your application.

NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov..

To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".

For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.

01

Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education – including high school, Work Experience – each position should be listed separately, Certificates & Licenses, Skills).

• Yes
• No
  
  

02

How many years of expereince do you have with contracts and contract monitoring.

• None
• Less than 2 yrs.
• 2-4 yrs.
• 4 yrs.
  
  

03

How many years of experience do you have with of NC OpenWindows, EBS, NCFS, and e-Procurement.

• None
• Less than 2 yrs.
• 2-4 yrs.
• 4 yrs.
  
  

04

This position qualifies for Teleworking on a part-time basis and is flexible / hybrid. A portion of the work week will require working in office in Raleigh (Dorthea Dix Park and new DHHS building on Blue Ridge Road). Are you willing to work two or more business days in office? (NOTE: Answering "No" to this question will result in your application being withdrawn from further consideration for this position.)

• Yes
• No
  
  

05

Please give additional detail where you learned of DHHS or this opportunity. (e.g., APA Annual Meeting in NYC in May 2021, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.)

• Required Question