What are the responsibilities and job description for the IT Program Budget Analyst position at State of North Carolina?
Description of Work
This position collaborates closely with internal departments, including the Controller’s Office and the State IT Budget Office, and external federal partners. The analyst also leads the preparation of financial documentation for annual and as-needed Advance Planning Document Updates (APDu) and other funding requests. In addition to managing extensive cost allocations across hundreds of cost centers, the role may supervise budget support staff and will regularly engage with stakeholders to improve financial systems and procedures.
Key Duties Include
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
About The NC DHHS Information Technology Division
In collaboration with our partners, the North Carolina Department of Health and Human Services (DHHS) protects the health and safety of all North Carolinians and provides essential health and human services. The IT division (ITD) is one of the divisions that report to the Operational Excellence portfolio. The ITD division comprises six sections: Implementation and Operations, Strategy and Workforce, Enterprise Technology, Vendor and Finance, Data and Analytics, and Cyber and Privacy. Team ITD offers the following services but not limited to implementations, operations, project/portfolio management, infrastructure, consulting, business division liaison, digital transformation, IT strategy, enterprise technology, IT contract and vendor management, and data office services.
Compensation And Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits:https://oshr.nc.gov/state-employee-resources/benefits.
For more information about DHHS:https://www.ncdhhs.gov/
Knowledge, Skills And Abilities / Competencies
Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed "eligible" for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
Bachelor's degree in accounting, business, finance, or other discipline related to the area of assignment from an appropriately accredited institution and three years of progressive related experience, two years of which should be in a supervisory role
OR
An equivalent combination of education and experience
Supplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov.
To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".
For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For Permanent And Time-limited Appointments
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.
01
I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. I have included all this information within my application. (NOTE: AN ATTACHED RESUME NOR "SEE RESUME" DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
This position is fully remote, with some requirements to report into Raleigh, North Carolina for meetings and duties requested by management. Are you willing to commute into the worksite for this position?
How much experience do you have maintaining complex budgets? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
How much experience do you have with aligning expenditures with state and federal regulations? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
How much experience do you have with financial analysis such as forecasting, investment planning, and budget revisions? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
How much experience do you have with with financial or budgetary management systems? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
Where did you learn about DHHS or this opportunity?
Please give additional detail regarding where you learned of DHHS or this opportunity (e.g., APA Annual Meeting, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.).
- This position is fully remote, with some requirements to report into Raleigh, North Carolina for meetings and duties requested by management.***
This position collaborates closely with internal departments, including the Controller’s Office and the State IT Budget Office, and external federal partners. The analyst also leads the preparation of financial documentation for annual and as-needed Advance Planning Document Updates (APDu) and other funding requests. In addition to managing extensive cost allocations across hundreds of cost centers, the role may supervise budget support staff and will regularly engage with stakeholders to improve financial systems and procedures.
Key Duties Include
- Oversee IT program budgets and ensure compliance with federal and state funding guidelines, including preparation of annual and ad hoc APDu documents.
- Maintain detailed financial records by code, project, and fiscal year, and review monthly reports to verify cost allocation accuracy.
- Reconcile vendor payments, prepare county employee contracts, and produce simplified financial summaries for executive leadership.
- Manage the Cost Allocation Plan (CAP) across approximately 600 cost centers, ensuring all allocation methods are defensible and audit-ready.
- Collaborate with the Controller’s Office to ensure proper cost application in financial systems including IPJC, FIORI, DTTS, IBIS, and NCFS.
- Prepare annual, biennial, and ad hoc financial forecasts using historical data and actual expenditures.
- Conduct financial analysis on federal funds, grants, inter-agency transfers, and state appropriations to support budget development.
- Create forecasting models and ad hoc budget reports to evaluate program performance and identify funding needs.
- Communicate complex financial data to internal stakeholders and federal partners in clear and concise terms.
- May supervise full-time or temporary staff assisting with budget and finance processes as needed.
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
About The NC DHHS Information Technology Division
In collaboration with our partners, the North Carolina Department of Health and Human Services (DHHS) protects the health and safety of all North Carolinians and provides essential health and human services. The IT division (ITD) is one of the divisions that report to the Operational Excellence portfolio. The ITD division comprises six sections: Implementation and Operations, Strategy and Workforce, Enterprise Technology, Vendor and Finance, Data and Analytics, and Cyber and Privacy. Team ITD offers the following services but not limited to implementations, operations, project/portfolio management, infrastructure, consulting, business division liaison, digital transformation, IT strategy, enterprise technology, IT contract and vendor management, and data office services.
Compensation And Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits:https://oshr.nc.gov/state-employee-resources/benefits.
For more information about DHHS:https://www.ncdhhs.gov/
Knowledge, Skills And Abilities / Competencies
Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed "eligible" for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
- Proven experience maintaining complex budgets and aligning expenditures with state and federal regulations.
- Demonstrated experience with financial analysis such as forecasting, investment planning, and budget revisions.
- Experience with financial or budgetary management systems.
- Background working in state or federal government budgeting and finance.
- Experience supervising or leading financial support staff.
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
Bachelor's degree in accounting, business, finance, or other discipline related to the area of assignment from an appropriately accredited institution and three years of progressive related experience, two years of which should be in a supervisory role
OR
An equivalent combination of education and experience
Supplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
- Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
- If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
- Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov.
To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".
For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For Permanent And Time-limited Appointments
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.
01
I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. I have included all this information within my application. (NOTE: AN ATTACHED RESUME NOR "SEE RESUME" DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
- Yes, I understand and have fully completed all requirements.
This position is fully remote, with some requirements to report into Raleigh, North Carolina for meetings and duties requested by management. Are you willing to commute into the worksite for this position?
- I understand the role has a requirement to report onsite. I agree to report to the work location noted on the post.
- I understand the role has a requirement to report onsite. I do NOT agree to report to the work location noted on the post.
How much experience do you have maintaining complex budgets? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
- No Experience
- Less than one (1) year of experience
- One (1) year of experience but less than two (2) years of experience
- Two (2) years of experience but less than three (3) years of experience
- Three (3) or more years of experience
How much experience do you have with aligning expenditures with state and federal regulations? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
- No Experience
- Less than one (1) year of experience
- One (1) year of experience but less than two (2) years of experience
- Two (2) years of experience but less than three (3) years of experience
- Three (3) or more years of experience
How much experience do you have with financial analysis such as forecasting, investment planning, and budget revisions? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
- No Experience
- Less than one (1) year of experience
- One (1) year of experience but less than two (2) years of experience
- Two (2) years of experience but less than three (3) years of experience
- Three (3) or more years of experience
How much experience do you have with with financial or budgetary management systems? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.
- No Experience
- Less than one (1) year of experience
- One (1) year of experience but less than two (2) years of experience
- Two (2) years of experience but less than three (3) years of experience
- Three (3) or more years of experience
Where did you learn about DHHS or this opportunity?
- Company or OSHR Website
- Employee Referral
- Conference / Career Fair
- Email campaign
- Professional Association or Industry-specific job board
- Indeed
- NC Nursing Board email
- Other General Job Boards
- Other Search Engines
- Other Social Media
- Internet Advertisement
- TV / Radio
Please give additional detail regarding where you learned of DHHS or this opportunity (e.g., APA Annual Meeting, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.).
- Required Question
