What are the responsibilities and job description for the Special Counsel Legal Assistant position at State of North Carolina?
Description of Work
SALARY GRADE: Flat Rated
The Office of Indigent Defense Services seeks a legal assistant to provide clerical and secretarial support to the Office of Special Counsel in Raleigh, North Carolina. The successful candidate will join an office with four attorneys and three additional support staff.
Primary duties include, but are not limited to, the following:
Knowledge, Skills And Abilities / Competencies
Knowledge of: general office practices and procedures; NCGS Chapter 122C admissions requirements for involuntary and voluntary patients; rules pertaining to the confidentiality of client information; general knowledge of the role and mission of Special Counsel's Office and its relationship to the treatment facilities, to the Attorney General's Office, and to the Clerk of Superior Court's office.
Skills in: operating computers, printers, copiers, telephones, fax machines and other office equipment; Microsoft Word, Excel, and Access; and effectively communicating both orally and in writing.
Ability to: learn specific rules and State Regulations relating to verifying, processing, and maintaining office records and documents; communicate effectively with the Clerk of Superior Court's office, the Attorney General's office, and staff at the four facilities, to ensure accuracy of the court calendar; communicate effectively with clients who call the office; learn legal terminology, formats for orders, subpoenas, and other legal documents; and provide basic information and instructions regarding programs or office procedures to clients, attorneys and other court officials. Also, the ability to learn new software systems including databases, and new components of the soon to be implemented Judicial Branch's eCourts and Odyssey systems.
Minimum Education And Experience Requirements
Graduation from high school and two (2) years of legal secretarial experience.
Management prefers candidates with two (2) years of experience as a processing assistant in psychiatric hospital admissions; and or two (2) years of psychiatric hospital Medical Records processing experience related to civil commitment court proceedings; and/or two (2) years as a HCT in a psychiatric facility; in addition, management prefers the applicant have documented experience interacting with individuals subject to the civil commitment process; or an equivalent combination of education and experience. Candidates who are proficient with Microsoft Access preferred.
Attach cover letter and résumé.
Supplemental and Contact Information
Instructions
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.
All NC Judicial Branch agencies are Equal Opportunity Employers.
The North Carolina Judicial Branch Participates In E-Verify, An Internet-based System That Compares Information From An Employee's Form I-9, Employment Eligibility Verification, To Data From The US Department Of Homeland Security And Social Security Administration Records To Confirm Employment Eligibility. To Learn More, Click On These Links
E-Verify Participation
E-Verify Participation (Spanish)
Right to Work
Right to Work (Spanish)
Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division
https://www.nccourts.gov/about/about-judicial-branch/careers
Judicial Branch employees are eligible for the North Carolina State Government benefits package. The package consists of a comprehensive collection of benefit options including medical coverage, defined benefit retirement, supplemental retirement, flexible benefits, supplemental insurance, and other miscellaneous benefits.
Employees of the North Carolina Judicial Department have the opportunity to participate in an array of benefit offerings depending on employment status. The Benefits Eligibility Chart describes benefit eligibility by employment status.
01
The North Carolina Judicial Branch requires applications to include all relevant education and work experience and for applicants to follow instructions associated with any requested attachments. Applications with "see attached" or "see résumé" in lieu of complete applications will NOT be considered. If you have not completed the application requirements, return to your application and verify it is complete before submitting it. Additionally, new employees must declare and receive approval for secondary employment prior to the time of hire. This practice helps to ensure that any supplemental employment outside the Judicial Branch does not have an adverse effect on an employee's Judicial Branch employment and it does not create a conflict of interest or an appearance of a conflict of interest.
Select the highest level of education you completed.
If you have a college-level degree, list your major/minor field(s) of study.
04
How many years of admission and medical records experience do you possess?
Rate your skill level with Microsoft Access.
Where did you originally learn about this position/posting?
SALARY GRADE: Flat Rated
The Office of Indigent Defense Services seeks a legal assistant to provide clerical and secretarial support to the Office of Special Counsel in Raleigh, North Carolina. The successful candidate will join an office with four attorneys and three additional support staff.
Primary duties include, but are not limited to, the following:
- Setting up and maintaining client files, and administrative records.
- Filing, copying, and retrieving materials and ordering office supplies.
- Answering office telephone calls and documenting messages to speak to Special Counsel.
- Entering client data into a Microsoft Access database of client records and preparing statistical reports required by the Office of Special Counsel and by Indigent Defense Services.
- Communicating with staff in the office of the Clerk of Superior Court, the Attorney General's Office, and facility personnel including private counsel for four Wake County inpatient psychiatric facilities.
Knowledge, Skills And Abilities / Competencies
Knowledge of: general office practices and procedures; NCGS Chapter 122C admissions requirements for involuntary and voluntary patients; rules pertaining to the confidentiality of client information; general knowledge of the role and mission of Special Counsel's Office and its relationship to the treatment facilities, to the Attorney General's Office, and to the Clerk of Superior Court's office.
Skills in: operating computers, printers, copiers, telephones, fax machines and other office equipment; Microsoft Word, Excel, and Access; and effectively communicating both orally and in writing.
Ability to: learn specific rules and State Regulations relating to verifying, processing, and maintaining office records and documents; communicate effectively with the Clerk of Superior Court's office, the Attorney General's office, and staff at the four facilities, to ensure accuracy of the court calendar; communicate effectively with clients who call the office; learn legal terminology, formats for orders, subpoenas, and other legal documents; and provide basic information and instructions regarding programs or office procedures to clients, attorneys and other court officials. Also, the ability to learn new software systems including databases, and new components of the soon to be implemented Judicial Branch's eCourts and Odyssey systems.
Minimum Education And Experience Requirements
Graduation from high school and two (2) years of legal secretarial experience.
Management prefers candidates with two (2) years of experience as a processing assistant in psychiatric hospital admissions; and or two (2) years of psychiatric hospital Medical Records processing experience related to civil commitment court proceedings; and/or two (2) years as a HCT in a psychiatric facility; in addition, management prefers the applicant have documented experience interacting with individuals subject to the civil commitment process; or an equivalent combination of education and experience. Candidates who are proficient with Microsoft Access preferred.
Attach cover letter and résumé.
Supplemental and Contact Information
Instructions
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.
- NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.
All NC Judicial Branch agencies are Equal Opportunity Employers.
The North Carolina Judicial Branch Participates In E-Verify, An Internet-based System That Compares Information From An Employee's Form I-9, Employment Eligibility Verification, To Data From The US Department Of Homeland Security And Social Security Administration Records To Confirm Employment Eligibility. To Learn More, Click On These Links
E-Verify Participation
E-Verify Participation (Spanish)
Right to Work
Right to Work (Spanish)
Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division
https://www.nccourts.gov/about/about-judicial-branch/careers
Judicial Branch employees are eligible for the North Carolina State Government benefits package. The package consists of a comprehensive collection of benefit options including medical coverage, defined benefit retirement, supplemental retirement, flexible benefits, supplemental insurance, and other miscellaneous benefits.
Employees of the North Carolina Judicial Department have the opportunity to participate in an array of benefit offerings depending on employment status. The Benefits Eligibility Chart describes benefit eligibility by employment status.
01
The North Carolina Judicial Branch requires applications to include all relevant education and work experience and for applicants to follow instructions associated with any requested attachments. Applications with "see attached" or "see résumé" in lieu of complete applications will NOT be considered. If you have not completed the application requirements, return to your application and verify it is complete before submitting it. Additionally, new employees must declare and receive approval for secondary employment prior to the time of hire. This practice helps to ensure that any supplemental employment outside the Judicial Branch does not have an adverse effect on an employee's Judicial Branch employment and it does not create a conflict of interest or an appearance of a conflict of interest.
- I understand my application will not be considered for employment if it is incomplete or if I have not included all requested attachments. I acknowledge it is my responsibility to disclose any supplemental employment to my supervisor and that if I am selected for this position, I will submit the required documentation.
Select the highest level of education you completed.
- High School or GED
- Associate Degree
- BA or BS Degree
- Juris Doctor Degree
- MA or MS Degree
- Ph.D. Degree
- None of the above
If you have a college-level degree, list your major/minor field(s) of study.
04
How many years of admission and medical records experience do you possess?
- None
- Less than 2 years
- 2 or more years
Rate your skill level with Microsoft Access.
- None
- Basic
- Intermediate
- Advanced
Where did you originally learn about this position/posting?
- North Carolina state government careers website
- Nccourts.gov
- Indeed
- Monster
- Zip Recruiter
- NCSC (National Center for State Courts)
- NASCIO (National Association of State Chief Information Officers)
- Other job board/website
- Employment Security Commission
- Friend/Colleague
- Professional Association
- Social Media
- Other
- Required Question
