Administrative Professional 1 - 20023052

Job Duties:

• Operates computer equipment and various web-based programs/software to recreate, compile reports, (re)produce, load and or merge attachments involving complex technical legal, statistical and confidential material (e.g. legal opinions orders from hearings, results of investigations, identifying information, final releases and all other parole and probation reports) for written copy or oral instructions.
• Proofreads, copies, and makes corrections.
• Assists in training and or trains other employees in proper operation and function of equipment and programs, in solving problems and or monitors systems by troubleshooting.
• Creates, enters, and retrieves data/reports into computer system.
• Files and or maintains distribution of correspondence * reports.
• Searches files and retrieves material.
• Creation of new files, hard copy, server folders and processed closed files.
• Initiates and tracks offender placement process in computer system.
• Maintains inventory and orders office supplies.
• Schedules maintenance on office equipment.
• Schedules maintenance on state vehicles.
• Operates Law Enforcement Automation Data Systems (LEADS) computer, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) and BCI & I terminal to locate and identify Ohio Parole, Probation, and Furlough violators at large.
• Retrieves criminal histories NCIC, BCI & I, parole/furlough violator forms.
• Enters into LEADS and NCIC confidential criminal offense data and identifying information about offenders (e.g., address, date of birth, social security number, fingerprint code, alias, identifying marks such as scars and tattoos).
• Forwards jail slate information to appropriate supervision unit.
• Receives visitors, answers routine requests, and answers telephone calls.
• Schedules training sessions and other meetings schedules hearings and maintains conference room(s) scheduling. Processes incoming and outgoing mail.
• Receives and logs in material/office supplies.
• Types routine correspondence and attends training sessions.
• Participates on committees and performs other related duties as requested.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services Technical Skills: Administrative Support/Services, Customer Service; Professional Skills: Attention to Detail

Helpful Tips
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it on your on-line application.
You can check the status of your application by signing into your profile on this website.
We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact The Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
To view a list of your job submissions, log into your profile and select the job submission tab.
ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED ON YOUR CIVIL SERVICE APPLICATION. You may be required to demonstrate how you meet minimum qualifications.
The final candidate selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior. (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)

The final applicant selected for this position will be required to submit to urinalysis prior to an appointment to test for illegal drug use. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year. NOT APPLICABLE TO CURRENT STATE EMPLOYEES.
The Department of Rehabilitation & Correction is a tobacco-free workplace.