Administrative Professional 1

DODD Core Values:

To help Ohioans with developmental disabilities, DODD has embodied the following core values that focus on the experience of our customers, the people we serve, and their families:

• Kindness & Empathy – All interactions are based on genuine care and concern for all involved. We listen to those we serve, our partners, and each other.
• Collaboration – We engage with each other and our partners with openness and trust.
• Transparency – We are accessible and visible in our business practices.
• Quality Innovation – The services we deliver are value-added and promote excellence.
• Inclusiveness – Cultivate an environment that embraces diversity and ideas at every level of interaction. Our systems and processes are designed to ensure that every person is treated equally, and every voice is heard fairly.
• Accountability – We conduct ourselves professionally and will manage taxpayer dollars responsibly.

Job Duties:

• Provides secretarial assistance through routine administrative tasks (i.e. devises systems for effective service provision & information flow.) Prepares confidential correspondence & reports (i.e. records employee times & handles request for time off: handles complaints from community agencies) maintains confidential files. Contacts various department heads regarding follow-up on program compliance. Performs research, collects data & develops reports. Tracks work completion of professional staff. Produces monthly report. Maintains electronic databases (i.e. resident information, protection from harm, regional resource, overtime roster.)
• Prepares typed complex medical/behavioral technical copy of various programs requiring medical & psychological terminology from rough drafts, written or verbal instructions or dictating equipment (i.e. vocational materials, behavioral programs, psychological evaluations, scenarios, etc.) Produces typed copies of reports which may contain charts, graphs & percentages. Prepares reports requiring set-up style/format; self-corrects materials produces. Utilizes typewriter to produce envelopes, labels for names on flow charts, data collections sheets, etc. Produces final typed copies of confidential &/or technical documents from rough draft, dictation, transcription or general oral instructions; proofreads & corrects materials produce; copies & disseminated materials. Organizes & maintains filing system. Maintains followOpu system. Maintains work rules & directive manuals. Types general correspondence. Inputs information into Unusual Incident Report database. Gathers & collects date & reports from ancillary services (i.e. nursing, OP/PT, social workers, programming, vocational habilitation, speech/language, psychology & outside sources including lab/x-ray, pharmacy, hospitals, podiatry, gynecology, ophthalmology): reviews & ensures all authorization, in accordance with accreditation standards. Collects and distributes mail; orders supplies. Meets & greets visitors, provide assistance to external & internal customers. Maintains equipment in good working condition.
• Serves as receptionist for Health/Safety & Program Services; answers phone, screen calls, takes messages: schedule appointment, etc. Performs general clerical duties such as collect & distribute mail, order supplies, log in assignments,
• Coordinate off campus staff training workshops/conferences, special events & travel arrangements; arranges meetings, assembles agendas, records meeting minutes & gathers data. Performs other duties within range & scope of position.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

UNUSUAL WORKING CONDITIONS:

May require travel

The final candidate selected for the position will be required to undergo a criminal background check. Rule 5123:2-2-02, “Background Investigations for Employment,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Developmental Disabilities. The State of Ohio is an Equal Employment Opportunity Employer and prohibits discrimination and harassment of applicants or employees as defined in applicable federal law, state law, and any effective executive order. Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to disability, please contact ADA Coordinator Renae Wallace at 614-752-3011 or by email at EEO-DiversityAffairs@dodd.ohio.gov. The final applicant selected for this position will be required to submit to a urinalysis drug screen for illegal drug use prior to the appointment. An applicant with a positive test result will not be offered employment and will be barred from employment with the State of Ohio for 1 year.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.