Health Information Technician 1

What you’ll do at OhioMHAS:

Reviews, catalogs & checks medical records for completeness; organizes medical reports for placement in files; reviews charts to ensure all reports & documents (e.g., admission documents, diagnostic coding, legal status, demographics, contacts, census movements, closed discharge chart records, statistical reports) are completed, accurate & timely with signatures; assists with monitoring patient records for completion of required documentation within prescribed time frames; updates patient information in the chart of Patient Care System (PCS).

Types medical records forms; prepares charts for new admissions; fills out forms; prepares requests for specific reports or certificates; assist clinicians in properly completing chart records; monitors & edits PCS data to determine assure compliance between electronic information & the patient chart.

Compiles & types statistical reports; utilize Ohio Department of Mental Health & Addiction Services (OhioMHAS) approved office productivity software, approved intra & Internet resources & information systems in an appropriate work related manner as specified in NBH policy; prepares &/or assists with preparing daily & monthly census reports, admission reports, discharge & length of stay reports; proofreads & corrects transcribed reports; prepares weekly deficiency reports & notifies clinicians on a timely basis.

Files reports, records information in logs & files & retrieve medical records in filing systems; files transcribed reports, evaluations into medical records; logs completed transcription reports, correspondence requests & deficiencies; helps compile logs & reports to determine clinician compliance with standards; packs/unpacks medical records for/from other hospital sites; retrieves charts for clinician as needed.

Provides information from medical records after determining appropriateness of request & in accordance with release of information procedures; retrieves & copies all documents; completes requests for appropriate access to charts by clinician or external reviewers.

Coordinates with other departments concerning medical record procedures & performs other duties as needed; assists other department with medical records questions or requests; attends mandatory training & seminars; acts as probate court liaison to schedule hearing for commitment & medication appeal.

This is an hourly position covered by the OCSEA/AFSCME bargaining unit (union), with a pay range of #27 on the OCSEA Pay Range Schedule. Normal working hours are 3:00 PM - 12:00 AM, Sunday - Saturday every other weekend/holiday. This position is located within our McKee Building at Northcoast Behavioral Healthcare.

Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Application Procedures
To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, “see resume” is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.

Background Check Notice
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at andrew.seifert@mha.ohio.gov or 614-466-8884.

***For safety sensitive positions and unclassified permanent positions ONLY.
All final applicants tentatively selected for this class will be required to submit to urinalysis to test for illegal drug use prior to appointments. An applicant with a positive test shall not be offered employment.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.