Grants Financial Manager

Job Title (Internal): Grants Financial Manager

Division: Federal Grants

Salary: At least $50,000/year, commensurate with experience

FLSA Status: Exempt

Supervisor: Director, Federal Grants Division

Closing: April 14, 2025

Position Description

The District Attorneys Council, Federal Grants Division, is seeking a Grants Financial Manager to be responsible for the financial management, reporting, reconciling of federal funds, and the processing of disbursements for federal grant subgrantees.

This is a permanent unclassified position with full State retirement and insurance benefits, including paid health, dental, life, and disability insurance for the employee, and partial paid health insurance for qualified dependents. Annual and sick leave begin accruing immediately.

Funding for this position is through several federal grants from the U.S. Department of Justice.

Minimum Qualifications

A successful candidate must have:

• A Bachelor’s degree in accounting, business, finance or closely related field, and two years of accounting experience. (Note: A high level of accounting experience in a government agency may be substituted for a degree at the discretion of the agency’s Executive Coordinator).
• Knowledge of generally accepted accounting principles and theories, audit requirements, financial statements and reports, accounting ledgers and journals, and computer technology related to accounting systems.
• The ability to prepare basic financial statements and reports, to review and analyze financial information, and to maintain routine accounting data in appropriate ledgers and journals.
• Knowledge of budget preparations and the ability to review revenue and cost data for the preparation of budgets.
• The ability to perform independent work and resolve complex accounting and financial issues.
• Self-motivation with good organizational skills.
• Excellent customer service skills.
• Proficiency with Word, Excel, and Access.
• A valid Oklahoma Driver’s License.
  
  

Selective Qualifications

An ideal candidate will also have:

• Experience with the fiscal reporting and management of federal grants.
• Experience with PeopleSoft Financials and Grant Project Costing.
• Certified Procurement Officer certification or be willing to obtain certification.
• Knowledge of governmental accounting standards and regulations relating to the administration of federal grant programs.
  
  

Duties

• Maintain accurate ledgers and other fiscal records for multiple federal grant programs.
• Prepare quarterly expenditure reports and other information concerning financial requirements for federal grant programs.
• Reconcile accounting records across several systems to assure data is accurate.
• Reconcile and prepare monthly reports of receipts and expenditures for multiple funding sources.
• Prepare purchase orders for subgrantees and change orders as needed.
• Receive and process monthly requests for funds, distributing time sensitive warrants.
• Electronically request funds from the federal granting agency for each grant on a monthly basis.
• Reconcile requests for funds of subgrantees with financial data for grant programs on a monthly basis.
• Prepare deposits in the PeopleSoft system.
• Produce reports for review by the Federal Grants Division Director.
• Assist subgrantees with questions about their reimbursements and financial reporting.
• Keep up-to-date with CFR Part 200 Requirements.
• Other duties as assigned.
  
  

This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required now or in the future.

The Oklahoma District Attorneys Council (DAC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex (including gender identity or expression and pregnancy), national origin, sexual orientation, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws. DAC also has a strict no-retaliation policy that prohibits retaliation against individuals who report discrimination or harassment, or who participate in investigations into such conduct. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall transfer, leaves of absence, compensation, and training.