IT Business Services Budget Manager

IT Business Services Budget Manager

Oklahoma Department of Transportation

200 NE 21st

Oklahoma City, OK 73105

100% in-office

Exempt

Drug Tests and Background checks are required for everyone except current ODOT employees

Job Summary

The IT Business Services Budget Manager will work closely with the IT Business Services Manager to provide and maintain a budget for the agency's IT Procurement and Comptroller offices. This will include but is not limited to, monitoring currently procured IT software, hardware, and leases, as well as current and future IT expenses. This position will work very closely with ODOT Finance and Procurement for the agency's IT procurement needs, ensuring that all software is compliant with state standards. This position will also participate with the ODOT Risk Management Team to ensure all licensing and platforms fulfill the needs of stakeholders, as well as establish and maintain the continuation of IT services. Budgeting and tracking resources are significant parts of this position’s responsibilities. Great attention to detail is a must.

This Individual Will

• Assist in the execution of initiatives, including project budgets, scopes and plans
• Ensure proper funding of IT expense accounts, and operating as a team lead who oversees team personnel procuring products and services via P-Cards, requisitions, RFPs and purchase orders
• Prepare the annual ODOT IT budget; collect and analyze financial data from previous fiscal year purchases to create projections for anticipated expenditures during the following fiscal year and to include in KPI’s and monthly status updates
• Ensure adequate fiscal balances and funding is available for all necessary expenses
• Prepare and conduct a monthly budget review with ODOT leadership to include in KPI and status reports provided to senior leadership
• Work closely with OMES as one of ODOT’s Designated Service Representatives
• Track and/or complete all claims, purchase orders, payments and Pcard activities
• Serve as a member of the ODOT Risk Management Team to assist with audits and vulnerabilities
• Function as a P-Card holder for IT Business Service Office
• Act as liaison between ODOT, OMES, and third-party vendors; ensure IT complies with all state purchasing regulations and standards
• Interpret and advise ODOT IT Leadership on any changes regarding rules, regulations and laws governing the operation of IT Procurement
• Assist with the drafting of policies and procedures to develop efficient and effective processes for IT Business Services
  
  

The Ideal Candidate Will

• Have the ability to coordinate the efforts of team members who are not direct reports
• Possess superior verbal and written skills
• Have the ability to adapt quickly to changing requirements and tasks
• Work effectively both independently and as part of a team
• The ideal candidate will have experience with Purchasing and P-Card regulations
  
  

Education And Experience

Education and Experience requirements at this level consist of a bachelor’s degree or an equivalent combination of education and experience, substituting one year of professional-level experience for each year of the required education.

Preferred Qualifications

• Experience as a P-Card holder with knowledge of Works and Peoplesoft Financials
• Certified Procurement Officer is preferred