What are the responsibilities and job description for the Records Specialist 1 - SCI Rockview position at State of Pennsylvania?
Salary : $39,785.00 - $59,384.00 Annually
Location : Centre County, PA
Job Type : Civil Service Permanent Full-Time
Job Number : CS-2025-16735-47611
Department : Department of Corrections
Division : CR ROC Inmte Svcs
Opening Date : 01 / 23 / 2025
Closing Date : 2 / 6 / 2025 11 : 59 PM Eastern
Job Code : 47611
Position Number : 00127708
Union : AFSCME
Bargaining Unit : A1
Pay Group : ST04
Bureau / Division Code : 00116260
Bureau / Division : SCI Rockview
Worksite Address : 1 Rockview Place
City : Bellefonte, Pennsylvania
Zip Code : 16823
Contact Name : Corleen Schmucker
Contact Phone : 717.562.5736
Contact Email : cschmucker@pa.gov
THE POSITION
Do you possess a keen attention to detail and strong organizational skills? Do you want to work with a team that ensures the accuracy of inmate records? The Department of Corrections (DOC), State Correctional Institution (SCI) at Rockview is seeking a highly motivated Records Specialist 1 to join our team! If you want a rewarding public service career, we want to hear from you! Apply today!
DESCRIPTION OF WORK
As a Records Specialist 1, you will review, evaluate, and validate inmate records. This work involves gathering documentation from a variety of sources in response to requests; preparing information for correspondence, reports, and documents; and maintaining up-to-date inmate records. You will process incoming and outgoing inmate transfer records, photograph and fingerprint inmates, review court orders, and calculate sentence computations. It is important to review, analyze, and interpret information, as well as adhere to established policies and procedures to ensure the accuracy of inmate records. You be trained to make independent work decisions, while under close supervision of a Records Supervisor, until the required level of work difficulty is achieved.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information :
- Full-time employment, 37.5 hours per week
- Work hours are 8 : 00 AM to 4 : 00 PM, Monday - Friday, with a 30-minute lunch.
- Salary : Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39,785.00 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam / junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements :
Other Requirements :
Legal Requirements :
How to Apply :
Veterans :
Telecommunications Relay Service (TRS) :
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
your score may be lower than deserved.
Learn more about our Total Rewards by watching this short !
See the total value of your benefits package by exploring our
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work / Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit and click on the benefits box.
How many years of full-time clerical or correctional custodial experience do you possess?
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N / A in the text box below.
How much college coursework have you completed, in any field?If you are claiming credits / degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit and click on Other Information.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience / training. List the employer(s) / training source(s) from your Work or Education sections of the application where you gained this experience / training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our
WORK BEHAVIOR 1 - ANALYZING INFORMATION
Reviews and analyzes inmate files including medical records, dispositions, sentence records, and court orders to assist in the determination of their accuracy and communicates findings in order to make adjustments or corrections to files.
Levels of performance
Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
WORK BEHAVIOR 2 - CUSTOMER SERVICE
Interacts with inmates, the public, or other personnel to gather information and explain rules, regulations, policies, and criminal history information. Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.
Levels of Performance
Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
WORK BEHAVIOR 3 - DOCUMENT MANAGEMENT
Maintains inmate files for compliance with applicable laws and regulations and tracks appeals, misconducts, and grievances in electronic databases and paper case files. Updates inmate files with all corresponding legal documents when necessary and files appropriately. Ensures files contain all legally required documentation.
Levels of Performance
Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
WORK BEHAVIOR 4 - RESEARCH AND DOCUMENTATION
Conducts research by gathering, analyzing, and interpreting information related to inmates' criminal history and identification records. Researches files and coordinates information from other personnel to prepare for special projects and reports as needed.
Levels of Performance
Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
Required Question
Salary : $39,785 - $59,384
