What are the responsibilities and job description for the ADMINISTRATOR II (BHDDH) position at State of Rhode Island?
Class Definition
GENERAL STATEMENT OF DUTIES: Within a Department of Behavioral Healthcare, Developmental Disabilities and Hospitals (BHDDH) area designated as a medium-sized organizational component, to have the assigned responsibility for assisting in the overall administration of the planning, development and implementation of operational functions; or to have the assigned responsibility for assisting in the overall administration of a BHDDH program of substantially comparable complexity; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a superior with wide latitude for the exercise of initiative and independent judgement; work is reviewed through conferences and written reports for conformance to policies, guidelines and professional standards.
SUPERVISION EXERCISED: Plans, coordinates and reviews supervisory, professional, technical and other staff engaged in program activities.
Illustrative Examples of Work Performed
Within a Department of Behavioral Healthcare, Developmental Disabilities and Hospitals (BHDDH) area designated as a medium–sized organizational component, to have the assigned responsibility for assisting in the overall administration of the planning, development and implementation of operational functions; or to have the assigned responsibility for assisting in the overall administration of a BHDDH program of substantially comparable complexity.
- To apply innovative and emerging methods, technologies and management practices to the operation of the organization and/or program.
- To coordinate or conduct analyses of specific programs, services, resources and costs and benefits to increase the efficiency and effectiveness of the program. To assist in the development of short and long terms goals and objectives, management plans and operating plans and to oversee their implementation and evaluation.
- To assist in achieving fiscal integrity and accountability within the program area.
- To assist in the development of operating and capital budget plans, proposals and requests, as required.
- To periodically consult and confer with intra and interagency representatives to assess and recommend changes in programs, services, goals and objectives as required.
- To assure that programs and services conform with federal, state and other regulations and requirements and with the overall mission and goals of the department.
- To encourage professional and staff development activities within the program or services area.
- To provide knowledgeable opinion, consultation and advice, as required.
- To serve as an effective member of the department, agency and program leadership team.
- To coordinate or assist in coordination of programs and services with other BHDDH agencies, other state departments and agencies, municipal, federal and private agencies and parties, as required.
- To provide effective and informative reports; to prepare communications and communicate regularly with departmental and program staff, and with others as required.
- To represent the department in a variety of roles and settings, as required.
- To develop or assist in developing and maintaining appropriate and adequate information systems and to produce reports as needed.
- To meet and conform to the requirements of an operational set of performance specifications.
- To do related work as required.
Required Qualifications for Appointment
KNOWLEDGE, SKILLS AND CAPACITIES: A thorough knowledge of the operations of the program or services area and the ability to utilize this knowledge in promoting effective and efficient programs and services; a thorough knowledge of trends and best practices in the program or services area and the ability to apply this knowledge to planning, coordinating, administering and evaluating the program; a working knowledge of the principles and practices employed in the administration of public health care programs and services; a working knowledge of relevant laws, regulations, policies and procedures; the ability to lead, supervise, direct, assign and evaluate the work of subordinates the ability to provide leadership and coordination; the ability to serve as and effective member of an administrative team; the ability to communicate effectively; the ability to meet and conform to the requirements of an operational set of performance specifications; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: possession of a Bachelor's Degree in Public Administration, Management, Health Administration, or in the specifically assigned area of organizational or program responsibility, supplemented by advanced training or education in a relevant field; and
Experience: Such as may have been gained through: employment in a management capacity (line/direct service or staff support) in a health care environment.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
The successful candidate will need to pass an intensive background check and the federal commissioning process for FDA officers that will include but is not be limited to a fingerprint check, credit check, and childcare check facilitated by FDA. Several parties within HHS may also be involved in the process, with oversight by the Center for Tobacco Products (CTP). Any of these parties may at any time contact the Contractor for additional information to facilitate the process. Upon clearance of the fingerprint check, a person may be commissioned while the background investigation continues. Successful completion of these checks and eventual FDA commissioning is an essential element of this position. Candidates that cannot be commissioned or lose the commission for whatever reason cannot serve on the FDA team.
Preferred Skills and Abilities:
- Familiarity with federal litigation and judicial processes including coordinating the drafting and execution of declarations, furnishing narrative reports and evidence for trial.
- Experience developing and maintaining internal data information systems and reports to respond to FDA inquiries regarding inspection schedules and results, equipment inventories and budget deadlines.
- The candidate should have experience developing Risk Management policies and protocols for staff at all levels relating to public health concerns and inspection safety protocols to meet federal standards and approved by the FDA.
- A working knowledge of relevant federal and state laws, regulations, policies, and procedures relating to tobacco sales and advertising.
- The ability to coordinate, lead, supervise, coordinate, and evaluate the work of subordinate BHDDH staff and contractors.
- The ability to coordinate the work of a federal contract with similar work conducted by the department as required in other grants; the ability to meet the requirements of federal operations and performance standards as well as department standards.
- Be responsible for overall coordination, gathering information and evidence, and communicating with FDA.
- Individuals conducting compliance check inspections, or responsible for compliance information or evidence, are considered "covered persons" who shall not have significant financial interests in "covered companies." Covered companies include: (1) any company that the covered person inspects; (2) any company whose compliance information and/or evidence the covered person is responsible for gathering, maintaining, or reporting; or any manufacturer, distributor, or importer of tobacco products. In addition, a covered person shall not participate personally or substantially in any matter under the Contract that may significantly affect that person's own financial interests or the financial interests of: His or her spouse or minor child. An organization in which he or she serves as an officer, director, trustee, general partner, or employee. His or her general partner; or A person with whom he or she is negotiating for or has an arrangement concerning prospective employment.
- Develop and maintain a Quality Control Plan (QCP) that lists specific actions that will be performed to assure the quality of the Contractor's work as well as the frequency of those actions and the individual to whom those actions are assigned and submit the QCP to the FDA monthly or as needed.
- Experience developing and maintaining relationships with all the local law enforcement departments as well as the state police.
- Experience working with a statewide police network and Police Chiefs Association to respond to and monitor state trends in tobacco compliance with state laws selling tobacco to youth at the state and local levels.
