What are the responsibilities and job description for the FISCAL CLERK position at State of Rhode Island?
JOB
GENERAL STATEMENT OF DUTIES: To perform responsible clerical duties in connection with the maintenance of financial and related records of a state agency involving the knowledge and application of bookkeeping principles and practices; and to do related work as required.SUPERVISION RECEIVED: Works under the general supervision of a superior; work is reviewed in process and upon completion.SUPERVISION EXERCISED: As required, may supervise the work of a small group of clerical workers.
EXAMPLE OF DUTIES
To record transactions in books of original entry and to post to ledger accounts from receipt; disbursement, expense and appropriation records according to established account classifications.To draw trial balances and prepare simple reports, schedules and summaries.To reconcile agency’s records with those of the Division of Accounts and Control in order to assure complete agreement of records of disbursements receipts, outstanding orders and balances.To maintain current personnel records, prepare payroll adjustments and keep appropriation accounts.To keep inventory of office equipment and supplies and to be responsible for the maintenance of adequate stocks.To be responsible for petty cash funds.To prepare requisitions and vouchers.To examine and verify requisitions, payments, purchase orders, invoices, travel statements, payrolls transmittal sheets, check registers and checks.To maintain files of requisitions purchases orders, utility orders and other related records.To provide clerical assistance to a superior in the preparation of the annual budget requests of the agency and in the maintenance of accounts.To maintain records of cash receipts and disbursements and to make reports thereon.To make routine audits of employer reports of employment, wages and taxes.As required, to supervise the work of a small group of clerical workers engaged in record keeping and other routine clerical functions in the agency.To do related work as required.
SUPPLEMENTAL INFORMATION
This position will assist the Chief Distribution Officer in the day-to-day operations which entails dealing with customers and vendors through all forms of communication. This position plays a vital role for the Central Distribution Center as it allows the Fiscal Clerk a certain amount of latitude in dealing with all aspects of the daily operation. Additional duties include: To perform complex word processing and data entry functions utilizing Microsoft Office to include Word, Excel, Power Point and Outlook. To produce reports, charts, documents and other material necessary for the day-to-day operations of the Central Distribution Center.
GENERAL STATEMENT OF DUTIES: To perform responsible clerical duties in connection with the maintenance of financial and related records of a state agency involving the knowledge and application of bookkeeping principles and practices; and to do related work as required.SUPERVISION RECEIVED: Works under the general supervision of a superior; work is reviewed in process and upon completion.SUPERVISION EXERCISED: As required, may supervise the work of a small group of clerical workers.
EXAMPLE OF DUTIES
To record transactions in books of original entry and to post to ledger accounts from receipt; disbursement, expense and appropriation records according to established account classifications.To draw trial balances and prepare simple reports, schedules and summaries.To reconcile agency’s records with those of the Division of Accounts and Control in order to assure complete agreement of records of disbursements receipts, outstanding orders and balances.To maintain current personnel records, prepare payroll adjustments and keep appropriation accounts.To keep inventory of office equipment and supplies and to be responsible for the maintenance of adequate stocks.To be responsible for petty cash funds.To prepare requisitions and vouchers.To examine and verify requisitions, payments, purchase orders, invoices, travel statements, payrolls transmittal sheets, check registers and checks.To maintain files of requisitions purchases orders, utility orders and other related records.To provide clerical assistance to a superior in the preparation of the annual budget requests of the agency and in the maintenance of accounts.To maintain records of cash receipts and disbursements and to make reports thereon.To make routine audits of employer reports of employment, wages and taxes.As required, to supervise the work of a small group of clerical workers engaged in record keeping and other routine clerical functions in the agency.To do related work as required.
SUPPLEMENTAL INFORMATION
This position will assist the Chief Distribution Officer in the day-to-day operations which entails dealing with customers and vendors through all forms of communication. This position plays a vital role for the Central Distribution Center as it allows the Fiscal Clerk a certain amount of latitude in dealing with all aspects of the daily operation. Additional duties include: To perform complex word processing and data entry functions utilizing Microsoft Office to include Word, Excel, Power Point and Outlook. To produce reports, charts, documents and other material necessary for the day-to-day operations of the Central Distribution Center.
