What are the responsibilities and job description for the LICENSING AIDE position at State of Rhode Island?
Class Definition
GENERAL STATEMENT OF DUTIES: On an ongoing basis, and as the primary work assignment, to be responsible for reviewing and processing of licensing and registration applications in an agency with regulatory responsibility for specific business, industries, professions/occupations or similar activities; to be responsible for the maintenance of records on both manual and computerized systems relating to licensure; to interact with the public on an ongoing basis; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a superior in accordance with clearly defined policies and procedures; work is subject to review upon completion.
SUPERVISION EXERCISED: On occasion, may supervise clerical or other personnel assigned to assist.
Illustrative Examples of Work Performed
KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of laws, policies and procedures of licensing and registration for specified business, industries, professions/occupations or similar activities; a working knowledge of office practices and use of equipment, including computer terminals; the ability to carry out written and oral instructions involving licensing procedures; the ability to establish and maintain effective working relationships with the public, licensees and agency personnel; and related capacities and abilities.
Education And Experience
Education: Such as may have been gained through: graduation from a senior high school; and
Experience: Such as may have been gained through: employment in a clerical or related position involving the exercise of independent judgement in the processing of various transactions.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
The Licensing Aide will be a key member of the future Cannabis Office, supporting the Adult Use, Medical Marijuana, and, in the future, Industrial Hemp Programs. Responsibilities include reviewing and processing applications, responding to inquiries, assisting with consumer complaints, entering data, generating licenses and registrations, and preparing related reports. This role also involves performing a variety of clerical and administrative tasks, such as maintaining records, handling correspondence, collecting and recording fees, and managing inquiries and complaints. Additionally, the Licensing Aide will review documentation for accuracy, and assist within the Office as needed. Experience utilizing electronic software systems for processing licenses and registrations, pulling reports, and managing inquiries is preferred.
For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.
01
Are you a state employee currently employed as a Licensing Aide with RIASSE Local 580? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.
Are you a state employee who is a member of RIASSE Local 580? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.)
Employer State of Rhode Island
Address One Capitol Hill
Providence, Rhode Island, 02908
Website http://www.apply.ri.gov
GENERAL STATEMENT OF DUTIES: On an ongoing basis, and as the primary work assignment, to be responsible for reviewing and processing of licensing and registration applications in an agency with regulatory responsibility for specific business, industries, professions/occupations or similar activities; to be responsible for the maintenance of records on both manual and computerized systems relating to licensure; to interact with the public on an ongoing basis; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a superior in accordance with clearly defined policies and procedures; work is subject to review upon completion.
SUPERVISION EXERCISED: On occasion, may supervise clerical or other personnel assigned to assist.
Illustrative Examples of Work Performed
- On an ongoing basis, and as the primary work assignment, to be responsible for reviewing and processing of licensing and registration applications in an agency with regulatory responsibility for specific business, industries, professions/occupations or similar activities; to be responsible for the maintenance of records on both manual and computerized systems relating to licensure; to interact with the public on an ongoing basis.
- To review and approve submitted forms to ensure compliance with laws, policies and procedures.
- To identify instances of missing or incomplete documentation, and to initiate action to procure required data.
- To receive taxes, fees and other monies pertaining to licensing transactions, and to maintain simple records thereof.
- To respond to inquiries concerning licensing matters through correspondence and in person.
- To assist in the investigation of consumer complaints and respond to inquiries from licensees and the general public.
- To enter data into the computer generating various licenses and registrations; entering fees into electronic cash registers and collecting appropriate monies.
- As required, to perform a variety of generic clerical tasks including typing, filing, recordkeeping, phone coverage, etc.
- To do related work as required.
KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of laws, policies and procedures of licensing and registration for specified business, industries, professions/occupations or similar activities; a working knowledge of office practices and use of equipment, including computer terminals; the ability to carry out written and oral instructions involving licensing procedures; the ability to establish and maintain effective working relationships with the public, licensees and agency personnel; and related capacities and abilities.
Education And Experience
Education: Such as may have been gained through: graduation from a senior high school; and
Experience: Such as may have been gained through: employment in a clerical or related position involving the exercise of independent judgement in the processing of various transactions.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
The Licensing Aide will be a key member of the future Cannabis Office, supporting the Adult Use, Medical Marijuana, and, in the future, Industrial Hemp Programs. Responsibilities include reviewing and processing applications, responding to inquiries, assisting with consumer complaints, entering data, generating licenses and registrations, and preparing related reports. This role also involves performing a variety of clerical and administrative tasks, such as maintaining records, handling correspondence, collecting and recording fees, and managing inquiries and complaints. Additionally, the Licensing Aide will review documentation for accuracy, and assist within the Office as needed. Experience utilizing electronic software systems for processing licenses and registrations, pulling reports, and managing inquiries is preferred.
For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.
01
Are you a state employee currently employed as a Licensing Aide with RIASSE Local 580? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.
- Yes
- No
Are you a state employee who is a member of RIASSE Local 580? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.)
- Yes
- No
Employer State of Rhode Island
Address One Capitol Hill
Providence, Rhode Island, 02908
Website http://www.apply.ri.gov
