What are the responsibilities and job description for the PRINCIPAL MANAGEMENT AND METHODS ANALYST- ACA ACCREDITATION UNIT position at State of Rhode Island?
SUPERVISION RECEIVED: Works under the general supervision of a superior from whom work assignments and general instructions are received with wide latitude for the use of independent judgement; work is occassionally reviewed upon completion for conformance to accepted techniques of management methods analysis and given instructions and with pertinent laws and regulations.
SUPERVISION EXERCISED: Assigns and supervises the work of management methods analysts of varying grades and clerical assistants working on a specific work project of a broad, comprehensive and complex nature; or assists a superior in the supervision of the work of such analysts and clerical assistants in a management and methods analysis program; reviews work of such personnel in process and upon completion for conformance to instructions given and for accuracy.
- To perform responsible technical research work and analyses in connection with administrative policy, methods, procedural, organizational and operational studies especially those of a broad, comprehensive, and complex nature requiring the making of recommendations having the effect of finality relative to:
- the making of independent studies and independent research of the feasibility of proposed new and existing programs, policies, methods and procedures; the evaluation of their administration, objectives, efficiency, effectiveness and suitability in the light of current conditions, costs and modern methods; the making of detailed recommendations for elimination or simplification, or consolidation or standardization of methods, procedures and policies; the follow-up, supervision and review of the effectiveness of the implementation of such changes in methods, procedures and policies;
- the developing of detailed procedural or operational manuals with work flow charts, functional charts or organizational charts; and the reviewing, refining, developing and designing of forms;
- the making of studies of current space utilization and projected space requirements of state agencies and to recommend a program for the approtionment and use of existing or newly acquired office space;
- the recommending of approval of the requirements of state agencies for office equipment, and approving the priority of need and type to be purchased.
- To review the compilation of, and to edit, the annual digest of reports of the State government or the annual report of a state agency ant to be responsible for the review of the printers gallery sheets to assure the corrections of errors in typesetting, omissions and to make such other corrections as may be needed before printing.
- To supervise the providing of technical service, advice and assistance to cities and towns on a variety of public administrative problems such as: personnel studies; local property assessment analysis; management and procedural studies and municipal fiscal studies; to supervise the providing of in-service seminars, and training sessions to familiarize local officials with the latest trends in these fields.
- To advise and assist municipal officials in the preparation of legislation aimed at siding or assisting local communities.
- Or, to assist a superior in the supervision of analysts engaged in, and/or assisting in, the performance of responsible technical research work and analysis in connection with administrative policy, methods, procedural, organizational and operational studies of a complex nature.
KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the theory, principles and practices of administrative management; a thorough knowledge of the organization of the Rhode Island State Government; a thorough knowledge of the principles and methods used in the collection, analysis, evaluation and presentation of findings relative to the effectiveness of departmental and agency administrative policies, methods and procedures, organization and operations; a thorough knowledge of the principles and methods and techniques applied in the design and standardization of administrative forms; a thorough knowledge of the principles, methods and techniques applied in making studies of current space utilization and projected space requirements of state departments or agencies and for the apportionment and use of existing or newly acquired space; a thorough knowledge of the principles, methods and techniques applied in the approval of requirements of state departments or agencies for office equipment; the ability to apply the foregoing principles, practices, methods and techniques to research work and analyses above described including those of a broad, comprehensive and complex nature; the ability to assist in the supervision and review of the work of analysts and clerical assistants engaged in a program of management and methods analyses; the ability to analyze and evaluate data and to use clear and precise language in the preparation of written reports of findings based on pertinent research work and analysis; the ability to establish and maintain effective working relationships with departmental and agency officials and employees; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: graduation from a college of recognized standing; and
Experience: Such as may have been gained through: employment in a responsible technical research work and analysis position such as a Senior Management and Methods Analyst which required the making of administrative policy, methods, procedural, organizational and operational studies of a complex nature and submission of appropriate recommendations.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
This role will do the work associated with, and help manage, the ACA accreditation process for correctional facilities and programs, coordinating self-evaluations, independent audits, and continuous quality improvement initiatives; support the development and maintenance of a structured framework for compliance with ACA standards; prepare and organize the necessary documentation for accreditation, including protocols and process indicators; maintain accurate and comprehensive records of accreditation activities and assist in the preparation of reports on accreditation progress for senior management.
This role works to aid in the development and refinement of policies, procedures, and practices to ensure they meet ACA standards; work with facility managers to implement best practices and ensure consistency in operations, monitoring and reviewing operations to identify areas for improvement and ensure ongoing compliance; conduct training sessions and workshops for staff on ACA standards and accreditation processes; promote a culture of continuous improvement and professional development within the department, supporting staff collaboration and teamwork in achieving accreditation goals; serve as a point of contact for facility staff regarding accreditation-related queries and support needs, communicating effectively with internal and external stakeholders about accreditation matters; assist in preparing materials for communication with the public, policymakers, and funding agencies about the department’s accreditation status. Assist in conducting training sessions and workshops for staff on ACA standards and accreditation processes.
Preferred skills and abilities:
- Familiarity with ACA accreditation processes and standards is highly desirable
- Strong organizational and project management skills
- Excellent written and verbal communication abilities
- Detail-oriented with the ability to manage multiple tasks simultaneously
- Ability to work collaboratively with diverse teams and stakeholders
- High level of integrity and commitment to ethical practices
- Proficiency in using relevant software and technology for documentation and reporting
Salary : $68,545 - $77,388
