Administrative Assistant

                                                                                  ******* REPOST PRIOR APPLICANTS DO NOT NEED TO REAPPLY******

Coastal Regional Center is a residential facility of the South Carolina Department of Disabilities and Special Needs located in Summerville, SC serving residents with intellectual and developmental disabilities.

The incumbent will be receiving primary supervision from the Facility Administrator and secondary supervision from Quality Manager. The incumbent must be able to use telephone, computer, fax machine, and copier. Must be proficient in MS Office software. Knowledge in electronic records and management of databases for queries.

1. Organize information, both routine and confidential, processed through Facility Administrator's office. Serves as liaison between all departments.  Schedules meetings, appointments, conferences, travel arrangements and processes all telephone communications. Responsible for filing and ordering supplies.

2. Assist in retrieving requested files during Department of Public Health survey and assisting in compiling the Plan of Correction submissions with the Quality Manager.

3. Maintaining spreadsheet for Coastal Center campus census to include level of functioning, BSP, Drug Plan, and adaptive equipment. Updating "Level of Care" spreadsheet. Develop a Directives spreadsheet to ensure all directives are updated.

4. Taking meeting minutes lead by Facility Administrator and at Emergency Preparedness Meeting.

5. Submit Abuse Neglect Exploitation/Critical/Death report monthly to Human Rights Committee

6. Other duties as determined by Facility Administrator, Assistant Facility Administrator and Quality Assurance Manager.


The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes:

• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• Health, Dental, Vision, Long Term Disability, and Life Insurance
• State Retirement Plan and Deferred Compensation Programs

High school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Required a valid SC Driver's license and good driving recordKnowledge of bookkeeping, merchandising and applicable sales principles and practices. Knowledge of the principles, policies and practices of office management.  Knowledge of applicable terminology and research practices.  Knowledge of relevant laws, regulations, policies and organizational functions.  Knowledge of flight operations. Skill in microfilm photography. Skill in the operation of a motor vehicle.  Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.  Ability to communicate effectively. Ability to train other employees. Ability to deal courteously and effectively with the public. Ability to exercise judgement and discretion in interpreting and applying policies and procedures.About our Agency: The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury and similar disability.

EEO Statement:  DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex --including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Employment Contingency:  Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening - to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services' Child Abuse and Neglect Central Registry screening, and CMS "List of Excluded Individuals/Entities" screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials.  We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.

Immunization: If this position requires the applicant to work directly with DDSN consumers a (2) step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.

State Disaster Plan:  In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.

Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program.  You may contact Human Resources for further information.

Supplemental Questions:  Supplemental questions are considered part of your official application.  Any misrepresentation will result in your disqualification from employment.  Please complete the State application to include all current and previous work history and education.  A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

Salary : $32,686 - $46,578