What are the responsibilities and job description for the Administrative Specialist II Georgetown position at State of South Carolina?
Under general supervision, performs a variety of routine administrative duties in the Georgetown business office for Waccamaw Center of Heatlh. Exercises good judgement in the application of established office procedures.
Responsible for all front office operations including phones and scheduling appointments for all WCMH clinicians and physicians.
Scanning and importing documents into the Electronic Medical Record System (EMR).
Acts as the primary cashier and back up personnel with posting payments and weekly bank deposits.
Gathers and verifies all third-party billing information.
Researches and obtains any information needed in the computer data base to assure correct and timely billing services.
Assist with intake procedures for data entry in CIS/EMR.
Processes closures and changes utilizing accepted procedures.
Reviews and responds to medical record requests as appropriate.
Assures all outside record requests have been documented and logged into proper system, while maintaining requests are handled in efficient and timely manner.
Prints out staffing schedule on a daily basis for physician use.
Verifies cash daily and responsible for locking away at the close of business.
Covers late night clinic, after hours crisis, once a month for the business office.
Maintains documentation of charts and other records according to State, Federal, SCDMH, WCMH, Quality Assurance, Corporate Compliance and CARF.
This position requires walking, standing, sitting, bending and able to lift up to 20 pounds.
Must be flexible, cooperative, and have the ability to multitask.
Manage time in a proficient and effective manner is necessary in the course of carrying out day to day duties.
General knowledge of office procedures, practices and equipment is a must.
Performs other duties as assigned by Office Manager, Clinic Director or Clinic Supervisor.
State Requirements - A high school diploma or GED. Related clerical experience is a plus and working in a medical setting is preferred.
Agency Requirements - A high school diploma and 2 years of clerical experience, or an associate degree in secretarial science or other related field, or 3 years of clerical experience can be accepted in lieu of associate degree.
Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
Experience in a medical setting preferably in a mental health environment.
Bilingual in English/Spanish or other language. The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs
Responsible for all front office operations including phones and scheduling appointments for all WCMH clinicians and physicians.
Scanning and importing documents into the Electronic Medical Record System (EMR).
Acts as the primary cashier and back up personnel with posting payments and weekly bank deposits.
Gathers and verifies all third-party billing information.
Researches and obtains any information needed in the computer data base to assure correct and timely billing services.
Assist with intake procedures for data entry in CIS/EMR.
Processes closures and changes utilizing accepted procedures.
Reviews and responds to medical record requests as appropriate.
Assures all outside record requests have been documented and logged into proper system, while maintaining requests are handled in efficient and timely manner.
Prints out staffing schedule on a daily basis for physician use.
Verifies cash daily and responsible for locking away at the close of business.
Covers late night clinic, after hours crisis, once a month for the business office.
Maintains documentation of charts and other records according to State, Federal, SCDMH, WCMH, Quality Assurance, Corporate Compliance and CARF.
This position requires walking, standing, sitting, bending and able to lift up to 20 pounds.
Must be flexible, cooperative, and have the ability to multitask.
Manage time in a proficient and effective manner is necessary in the course of carrying out day to day duties.
General knowledge of office procedures, practices and equipment is a must.
Performs other duties as assigned by Office Manager, Clinic Director or Clinic Supervisor.
State Requirements - A high school diploma or GED. Related clerical experience is a plus and working in a medical setting is preferred.
Agency Requirements - A high school diploma and 2 years of clerical experience, or an associate degree in secretarial science or other related field, or 3 years of clerical experience can be accepted in lieu of associate degree.
Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs
Salary : $27,510 - $50,905
