What are the responsibilities and job description for the Temporary Administrative Assistant position at State of South Carolina?
Job Responsibilities
About Our Agency:
South Carolina ETV (SCETV) is the state's public educational broadcasting network. SCETV amplifies South Carolina voices, provides educational experiences, and strengthens communities, while working to create a stronger, more connected, and informed South Carolina. SCETV provides national and local content to classrooms via internet services Knowitall.org and PBS Learning Media. SCETV also provides teacher training and re-certification in face-to-face and online settings.
Job Purpose
The Administrative Assistant plays a critical role in supporting the efficient operations of the Communications and Fundraising departments by overseeing the front desk, managing visitors and responding to inquiries. This role is also responsible for managing incoming phone calls, updating station greetings and ensuring timely voicemail responses. In addition, the Administrative Assistant handles administrative duties related to the Communications and Fundraising Departments. Furthermore, the Administrative Assistant aids in internal communications, content tracking and employee engagement events.
Job Duties
Oversees and manages visitors to the front desk of SCETV by assisting and working with appropriate department heads to generate responses to inquiries. Troubleshoots inquiries and assists with responses. Manages all incoming phone calls on the station's main telephone line. Updates the station greeting to reflect current events/productions and checks and responds to voicemail messages on a timely basis.
Complete all purchase requests, purchasing card purchases and travel reimbursements/requests for the Communication and Fundraising Departments in an accurate and timely manner.
Provides support for internal communications, including compiling and planning fore-newsletters and internal online databases. Attend meetings and record notes for meetings. Assist with tracking internal content pipeline for planning communications around upcoming programming.
Assists with internal employee engagement events, coordinating with Communications staff and providing support as necessary. Includes other duties as assigned.
Minimum And Additional Requirements
High School diploma or equivalent.
Preferred Qualifications
Some administrative or customer service experience is preferred.
Additional Comments
Equal Opportunity Statement: SCETV is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SCETV does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Background Check: A pre-employment background check will be conducted, and employment will be contingent on passing the background check. Some positions require a pre-employment drug test. SCETV reserves the right to rescind any employment offer in the event our review of your background develops information, including opinions of previous employer or colleagues that cause us to conclude, at our sole discretion, that you are not suited for the position.
State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, SCETV employees may be required to work in times of an emergency or disaster.
College Transcripts: Applicants indicating college credit or degree(s) on the application are required to provide an official, certified copy of the transcript prior to hiring or within fifteen (15) days of hire. Failure to provide official transcripts may lead to disciplinary action up to and including termination.
Driving Record: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
Supplemental Questions : Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the positio n.
About Our Agency:
South Carolina ETV (SCETV) is the state's public educational broadcasting network. SCETV amplifies South Carolina voices, provides educational experiences, and strengthens communities, while working to create a stronger, more connected, and informed South Carolina. SCETV provides national and local content to classrooms via internet services Knowitall.org and PBS Learning Media. SCETV also provides teacher training and re-certification in face-to-face and online settings.
Job Purpose
The Administrative Assistant plays a critical role in supporting the efficient operations of the Communications and Fundraising departments by overseeing the front desk, managing visitors and responding to inquiries. This role is also responsible for managing incoming phone calls, updating station greetings and ensuring timely voicemail responses. In addition, the Administrative Assistant handles administrative duties related to the Communications and Fundraising Departments. Furthermore, the Administrative Assistant aids in internal communications, content tracking and employee engagement events.
Job Duties
Oversees and manages visitors to the front desk of SCETV by assisting and working with appropriate department heads to generate responses to inquiries. Troubleshoots inquiries and assists with responses. Manages all incoming phone calls on the station's main telephone line. Updates the station greeting to reflect current events/productions and checks and responds to voicemail messages on a timely basis.
Complete all purchase requests, purchasing card purchases and travel reimbursements/requests for the Communication and Fundraising Departments in an accurate and timely manner.
Provides support for internal communications, including compiling and planning fore-newsletters and internal online databases. Attend meetings and record notes for meetings. Assist with tracking internal content pipeline for planning communications around upcoming programming.
Assists with internal employee engagement events, coordinating with Communications staff and providing support as necessary. Includes other duties as assigned.
Minimum And Additional Requirements
High School diploma or equivalent.
Preferred Qualifications
Some administrative or customer service experience is preferred.
Additional Comments
Equal Opportunity Statement: SCETV is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SCETV does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Background Check: A pre-employment background check will be conducted, and employment will be contingent on passing the background check. Some positions require a pre-employment drug test. SCETV reserves the right to rescind any employment offer in the event our review of your background develops information, including opinions of previous employer or colleagues that cause us to conclude, at our sole discretion, that you are not suited for the position.
State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, SCETV employees may be required to work in times of an emergency or disaster.
College Transcripts: Applicants indicating college credit or degree(s) on the application are required to provide an official, certified copy of the transcript prior to hiring or within fifteen (15) days of hire. Failure to provide official transcripts may lead to disciplinary action up to and including termination.
Driving Record: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
Supplemental Questions : Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the positio n.
