Deputy Court Clerk II

Job ID: 30296

Agency: Unified Judicial System, Second Judicial Circuit

Location: Sioux Falls

Salary: $21.36 per hour

Closing date: Open Until Filled

For more information on the Unified Judicial System, please visit http://ujs.sd.gov .

The Mission of the South Dakota Unified Judicial System is to provide Justice for All.

Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victim’s rights while treating all individuals with dignity and respect.

The Unified Judicial System offers a comprehensive benefits package consisting of 10-12 paid holidays every year, extensive sick and vacation leave, paid family leave, military training leave, health and flexible benefits, regular working hours, continuing education opportunities, retirement benefits, a great working environment, and more.

Position Purpose

The position provides expertise in circuit court procedures through team leadership or supervision of assigned non-judicial personnel by providing initial training to newly hired employees and training on changes and updates; monitoring and reviewing employees’ work; interpreting laws and procedures as situations occur; and answering questions based on facts and acquired knowledge and experience to ensure work moves through the unit according to established guidelines and timelines; assumes more complex and non-routine projects or functions associated with circuit court procedures; and acts on behalf of the Clerk of Court in the Clerk's absence. This position will establish and lead a newly created unit in the Clerk of Court's office to handle court records, exhibits, and records searches, including indexing, organizing, scanning, and relocating hundreds of thousands of cases, exhibits and other records accumulated over decades. This position and the team will be home-based in the Clerk's office in Sioux Falls, Minnehaha County, but will have Circuit-wide responsibilities (Lincoln and Minnehaha). Duties may include:

• supervising deputy court clerks and support staff to assist with the work of the unit;
• maintaining case files for criminal, civil, traffic, and other cases from initial to final disposition in accordance with established procedures and designated timelines;
• providing customer service in many different ways to many different people and agencies by providing information about court records and procedures;
• management, maintenance, and organization of records and exhibits;
• this position should anticipate the need for frequent consultation with State Court Administration, State Records, the counties and the Circuit's staff attorneys on the retention, scanning, preservation, transfer, and disposal of records and exhibits pursuant to state law, court rules and current policies;
• performing other work as assigned.
  
  

Minimum Qualifications

Graduation from high school or possession of a GED certificate; and two (2) years of applicable experience; or an equivalent combination or related education and experience. Supervisory experience preferred but not required.

Successful completion of a criminal background investigation is required for employment.

Knowledge Of

Knowledge, Skills and Abilities:

• court processes and organization;
• South Dakota Codified Laws;
• Supreme Court rules of procedure and local circuit policies;
• legal terminology;
• general office and bookkeeping practices;
• processes and practices of human resources management.
  
  

Skill In

• time management;
• organization;
• customer service.
  
  

Ability To

• supervise;
• communicate effectively both verbally and in writing;
• listen and understand;
• recognize and defuse escalating situations with customers and staff;
• work independently;
• use computers and related software systems proficiently;
• multi-task and adapt quickly to change;
• prioritize work activities to ensure most important items are done first.
  
  

The State of South Dakota, Unified Judicial System does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The Unified Judicial System as an employer will be using E-Verify to complete employment eligibility verification upon hire.

You may view our benefits information at https://ujs.sd.gov/uploads/pubs/Come_work_for_us.pdf .

Apply at: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=117

Unified Judicial System

500 East Capitol Avenue

Pierre, SD 57501-5070

Phone: 605.773.4884

"An Equal Opportunity Employer"