Administrative Secretary

• Performing general administrative duties such as incoming correspondence, greeting visitors, filing, scanning, maintaining work areas, routing action items, preparing reports, and follow up on pending matters. 
• Scheduling and coordinating meetings, workshops, and training sessions. Preparing agendas, recording minutes, and distributing notes to participants.
• Arranging and managing travel logistics (flights, hotels, transportation), maintaining schedules, processing correspondence, and preparing expense reimbursements [e.g., Concur].
• Performing purchasing, expenditure monitoring, and invoice processing. Ensuring all purchasing is made in compliance with state procurement rules and regulations.
• Maintaining and updating internships and recruiting contacts database for universities, technical schools, high schools, and Career and Technical Education (CTE) contacts.
• Organizing logistics for training events, including contracts, venues, catering, participant registration and materials preparation. 
• Assisting with work task orders, budgeting requests and processing consultant invoices.
• Supporting project timelines and program development from planning to evaluation. 
  
  

• Have professional experience in an administrative support-related role.
• Have experience in programs such as Google Suite, Microsoft Suite, and Adobe. 
• Be self-motivated, proactive, organized, detail-oriented, and willing to learn.
• Be attentive, responsive, and customer service oriented.
  

• This is a part-time, benefited position, working in the office Monday to Friday for approximately 5 hours a day.
• Working Conditions: Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Physical Requirements: Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Employee may be reassigned to a different location as deemed necessary by the Region Director/Group Leader

The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. Our mission statement is, “Enhance quality of life through transportation.” We define quality of life through a framework of Good Health, Connected Communities, Better Mobility, and Strong Economy. We help the State of Utah and its traveling public to get to where they want, when they want, in the way they want -- and we make sure they can do it safely. 

You will become part of a team with an internal culture of Trust, Teamwork, and Flexibility. Our organization lives by the values of Respect, Integrity, and Caring. If these are your values too, you'll be a great fit. 

Aside from working for a cause-driven, cutting edge agency that is leading all other transportation departments in the nation, you will receive great health and retirement benefits. Working for the State of Utah provides a positive work-life balance. Click here to view a summary of the benefits we offer.

UDOT is a strengths-based organization, which means its approach is based on identifying and developing individual and organizational strengths. Our philosophy is to address challenges by bringing our strengths to each situation and create the best solutions. Candidates are encouraged to be familiar with their strengths and consider how they may potentially be of benefit to the roles for which they are applying. UDOT uses the CliftonStrengths Assessment, but there are multiple strengths assessment tools available online, and no formal assessment is required.

Salary : $16 - $30