What are the responsibilities and job description for the Library Grants Coordinator Job at State of Utah in Salt Lake City position at State of Utah?

Salary : $26.75 - $47.30 Hourly

Location : Salt Lake County, UT

Job Type : Full Time

Job Number : 43681

Agency : 710 Department of Cultural and Community Engagement

Unit : 3310 DHA Library Development

Opening Date : 12 / 30 / 2024

Closing Date : 1 / 16 / 2025 11 : 59 PM Mountain

FLSA : Exempt

Recruiter : Kathy Thiriot | 801.538.4624 | kthiriot@utah.gov

of Openings : 1

Location : 250 N 1950 W, Salt Lake City, UT

Schedule Code : B - Competitive Career Service - Employment in this position requires a probationary period.

Benefits : This position is eligible for a full benefits package. See benefits tab below for details.

Driver License Requirements : Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link :

EEO Statement : The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY : 800-346-4128.

Job Description

Are you looking to enhance your grants administration skills while providing funding opportunities for creative and innovative projects in libraries? If so, the Utah State Library with the Department of Cultural and Community Engagement is looking for you to fill its Library Grants Coordinator / Librarian III opening. The Utah State Library is seeking a Library Grants Coordinator to help share best practices and innovative ideas with the greater library community to provide better quality services to the citizens of Utah. Traveling to libraries within Utah is required about 5%-10% of the time.

Principle Duties

The Library Grants Coordinator will provide technical assistance, administration, and coordination of the federal and state grant programs for the division by :

Following policies and procedures and ensuring effective implementation.
Adhering to state and federal requirements regarding funding.
Providing technical assistance and training for grant applicants.
Working closely with State Library leadership in planning
Assisting with developing best practices for grant applicants.
Providing in-person and online training.
Managing a budget of over $2 million.
Reporting to IMLS and State Library leadership.
Provide consulting services for Utah public libraries in person, via email and phone.

The Ideal Candidate

The best person for this position is someone who has :

Excellent skills in budgeting and the ability to budget within various timelines created by the fiscal year, calendar year and the federal fiscal year.

Experience using Excel

Experience using Salesforce

Excellent project management skills.

Excellent written and verbal communication skills.

Excellent customer service skills.

Preferences

Preference may be given to those with the following :

A Master's degree in Library Sciences or a closely related field; OR

An equivalent combination of relevant education and paid professional employment directly related to the above tasks;

Experience in grants administration, grant writing, budgeting, Excel and Salesforce skills; and

Experience working with public libraries.

Why You Should Join Our Team

The Utah State Library Division works with libraries across the state to ensure a base level of quality services in all public libraries. Our unique perspective of working with a variety of libraries positions us to share best practices and innovative ideas with the greater library community, ultimately leading to better quality services for the citizens of Utah. This is an opportunity for a new career that rewards your knowledge, professional abilities, caring nature, and efforts. We offer a rich benefits package with 11 paid holidays per year. Annual leave starting at 4 hours per pay period and increasing over time. In addition, 4 hours of sick leave per pay period as well as medical, dental, vision, life insurance Eco-pass for UTA allowing free travel on Bus, Trax, and FrontRunner along with many other employee incentives and bonuses. Please click HERE to be taken to a page where you may explore all of those possibilities, including a benefits calculator where you can see an actual dollar comparison.

The Agency

To learn more about the Utah State Library, please click HERE.

Example of Duties

Track and audit grantee spending

Utilize Excel and Salesforce

Work with and report to the Institute of Museum and Library Services.

Monitor all LSTA spending for both State Library projects and subgrantees to ensure compliance with state and federal requirements

Work with internal leadership to prepare the LSTA budget

Work closely with the State Library's finance team to ensure state compliance in tracking grantee spending

Develop online applications, reporting, and evaluation forms for grants administered by Utah State Library

Communicate legal, accounting, reporting, and other grant management requirements to grant recipients and monitor compliance

Prepare and submit required state and federal reports annually

Maintain and update the LSTA handbook with current LSTA rules, regulations, and procedures for allocation of LSTA funds internally and externally

Oversee the LSTA 5-year Evaluation and 5-Year Plan processes in accordance with IMLS regulations and update as required

Administer the state grants to libraries program and CLEF (Community Library Enhancement Fund) including, calculating award allocations, consulting with libraries on acceptable use of funds, utilizing an effective reporting mechanism to capture how funds were expended; prepare agreements and allocations for disbursement

Deliver presentations, training, or instruction to staff, management, or the general public on grant writing, specific grant applications, grant resources, and other similar topics

Perform general consulting with assigned certified public libraries across Utah

Find and share with constituents other sources of available grant funding

Coordinate with the library consulting team and other USL staff to provide a comprehensive support team for public library services

Keep abreast of library industry trends

Write or draft correspondence, reports, documents and other written materials

Cooperate with local, state, and / or national agencies

Coordinate program activities, services, and implementation with private providers, other government entities, program users, etc.

Perform research activities by utilizing computer software to obtain and manipulate data

Typical Qualifications

Knowledge of the following are typically associated with this job :

Current principles, theories, and practices of library science

Analyze data and critique reports and proposals

Excel

Salesforce

Project management

Provide expertise, credibility, and effective communication to customers

Supplemental Information

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Benefits :

The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page : To access a Total Compensation Calculator in Excel format click

FMLA General Notice :

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All your responses to this application must be supported by your work history. "See Resume or Work History" is not an acceptable answer for any question. Failure to include your complete work history in your profile will result in disqualification from further consideration. Do you understand these terms?

How many years of experience do you have working in a public library setting?

No experience

Less than 1 year

1 to 2 years

3 to 4 years

5 years or more

How many years of experience do you have in grant writing?

No experience

Less than 1 year

1 to 2 years

3 to 4 years

5 years or more

How many years of experience do you have in grant administration?

No experience

Less than 1 year

1 to 2 years

3 to 4 years

5 years or more

How many years of experience do you have in project management?

No experience

Less than 1 year

1 to 2 years

3 to 4 years

5 years or more

How many years of experience do you have using Excel?

No experience

Less than 1 year

1 to 2 years

3 to 4 years

5 years or more

Please describe your experience in detail as it relates directly to this position.

Please indicate how you heard about this specific job posting.

State of Utah job site (

Referred by a Friend or Family

Indeed

Other External Job Board or Site

Social Media (Facebook, Twitter, etc.)

DWS job website (

Advertisement (Digital Ad, Billboard, Print, etc.)

Professional Network (Association, Membership, Work Colleague)

University Network (Handshake, School Job Board, Career Center, etc.)

Contacted by a Recruiter

Career or Job Fair

Internship

Interviewed for different position

Internal communications (Agency / Division, etc.)

Jobwise

Other (not listed above)

Required Question

Salary : $27 - $47

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