Administrative Services Manager B, General Services Division, WA State Attorney General's office

Description

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

Position and Salary

The Attorney General’s Office is recruiting for a permanent full time Administrative Services Manager B in the General Services Division. This position is located in Olympia, Washington, and is represented by the Washington Federation of State Employees (WFSE).

Administrative Services Manager B Salary range: $54,204 - $72,924

The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

The following stipends may apply based on position requirements:

• Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
• Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

About the General Services Division:

The Bristol Court General Services Division (GSE) is looking for a professional who thrives in a fast-paced, team-oriented environment with exceptional multi-tasking, written and verbal communication skills. The Administrative Services Manager (ASM) supports the staff in our Bristol Court office by providing building facility support, preparing and maintaining building access and security cards across the state and administrative office support for the Bristol Court building. This position oversees operations for the reception and production team, which include building mail services. Due to the nature of the work, this position is not eligible for scheduled recurring remote work.

Duties and Essential Functions of an Administrative Services Manager B:

As a participating member of the division’s management team, this position manages all administrative functions of the Bristol Court GSE division, collaborates with other ASM’s to create and implement consistent policies and procedures in coordination with the Division Chief and General Services Administrator.

This position is responsible for the day-to-day supervision of two legal office assistants that provide reception and production support for the building and various project support for staff across the state. This position has latitude and discretion for making decisions and applying judgment guided by AGO and division policies, procedures, business rules, guidelines and regulations.

As Lead Support, this position maintains accurate and timely personnel file documentation, addresses performance-related issues, providing training, coaching and counseling in a timely manner, working with HR and/or the GSE Administrator as necessary. Participate in the recruitment and hiring procedures such as reviewing candidate materials, suggesting candidates for interview, scheduling and conducting interviews, reference checks, review of personnel file, and new employee orientation for all new staff. This position is required to understand and have a working knowledge of all GSE tasks to provide backup support as necessary and to train new staff as required. The ASM oversees the scheduling and maintenance for fleet vehicles to ensure that they are operational and safe for the building staff to operate. This position acts as an AGO representative from the Bristol Court GSE team to participate in the Commute Trip Reduction program for the Bristol Court office.

In coordination with the GSE Administrator, this position will develop and communicate the division's goals and objectives to staff. The ASM is required to follow the performance management processes, techniques and all aspects of the evaluation program including performance planning, interim reviews, and completion of performance evaluation within the required timeframes.

This position is the primary facility contact for all Bristol Court staff and acts as liaison for facilities matters throughout the building. The incumbent is responsible for ensuring that staff building wide are following building expectations and requirements in connection with the lease, ensuring that the office is not in violation to any contractual obligations. The Bristol Court ASM ensures the implementation and training for all safety related building protocols for all building staff. This position manages the building’s security system and is the first point of contact for any after-hours alarms. Additionally, this person would be the first point of contact in an emergency situation.

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.

Ideal Candidate Profile

Qualifications:

Bachelor's Degree; PLUS two years of related full-time administrative and/or supervisory experience. Additional administrative or supervisory experience may substitute, year-for-year, for educational requirements.

SKILLS AND ABILITIES:

A background check consisting of employment history, professional references and educational verification (e.g., degree, license, or official transcript) may be conducted. Prior to any offer, the applicant selected will be required to submit to and pass a fingerprint-based criminal background check conducted by the Washington State Patrol, Criminal Records Division. The incumbent will submit to additional background checks as a condition of employment every five (5) years thereafter.

About the Washington State Office of the Attorney General

Join an agency whose work impacts the lives of every resident of Washington State.

The Attorney General’s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities. This includes:

• Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
• Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
• And much more!

Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.

Commitment to Diversity

Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment. One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019. Our commitment to employee wellness is reflected in earning the 2021 Zo8 Washington Wellness Award.

Excellent benefits

Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more. With the goal of employee health and wellness, we also offer flexible schedules and telework options for most positions, a Wellness Program, the Employee Assistance Program, and numerous affinity groups to foster community and connection.

APPLICATION INSTRUCTIONS:

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest, describing your specific qualifications for the position;
• A current resume detailing experience and education.

READ THE FOLLOWING INFORMATION COMPLETELY:

• Carefully review your application for accuracy, spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
• A resume will not substitute for completing the “work experience” section of the application.
• All information may be verified and documentation may be required.

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact Jenny Wilding @ (360) 753-6216 or Jenny.Wilding@atg.wa.gov.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.