Office Support Supervisor 2 with In-training, General Services Division

Description

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

Position and Salary

The Attorney General’s Office is recruiting for a permanent full time Office Support Supervisor 2 in General Services. This position is located in Seattle, Washington, and is represented by the Washington Federation of State Employees (WFSE). Note: There is the possibility of an In-training from the Legal Office Assistant or Office Support Supervisor 1 level.

Office Support Supervisor 2 (Range 40) salary range: $41,724-$55,584

Office Support Supervisor 1 (Range 38) salary range: $39,804-$52,920

Legal Office Assistant (Range 36) salary range: $38,004 – $50,328

The base pay actually offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

The following stipends may apply depending on position requirements:

• Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.

• Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.

Excellent benefits

Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more. With the goal of employee health and wellness, we also offer:

• Flexible schedules and part-time/hybrid telework options;
• A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources;
• Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ , Veterans and more. The AGO is a place to belong and make a difference!

What is an in-training?

An in-training is on-the-job instruction for employees. You’ll gain the competencies and skills needed to successfully perform your duties while being supported by your supervisor, manager, and coworkers. As you become successful at one level, you will be promoted into the next higher level until you reach the goal: Office Support Supervisor 2!

About the General Services Division:

The Seattle General Services division is looking for a professional who thrives in a fast-paced, team-oriented environment to join our team as an Office Support Supervisor 2 (OSS2). This position provides reception, mail and facility support services and is not eligible for scheduled, recurring telework. If you enjoy working with a variety of individuals, supporting and mentoring others in developing professional skills, this may be the job for you!

Position Description

What does an Office Support Supervisor 2 do?

The General Services Division supports attorneys and professional staff in the Seattle building by providing office support, including copying, scanning, filing, supply ordering and distribution, reception and centralized mail services. The OSS2 oversees the work of three full-time Legal Office Assistants, ensuring accurate and high-quality work products. As the OSS2, you will work closely with the Seattle Building Manager to provide facility, administrative and safety support in the Seattle Office. This position is responsible for training new division staff on reception and production services in the Seattle office.

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.

Required Qualifications

To enter at the Office Support Supervisor 2 Level:

High school graduation or equivalent and three years of clerical experience including one year of supervisory experience.

To enter at the Office Support Supervisor 1 Level:

High school graduation or equivalent and three years of clerical experience including full-time experience as a lead worker.

To enter at the Legal Office Assistant Level:

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.

Option 2: One year of legal office experience.

Option 3: A combination of two years of college education and/or relevant experience.

Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.

Conditions of Employment

• A background check consisting of employment history, professional references and educational verification (e.g., degree, license, or official transcript) may be conducted. Prior to any offer, the applicant selected will be required to submit to and pass a fingerprint-based criminal background check conducted by the Washington State Patrol, Criminal Records Division. The incumbent will submit to additional background checks as a condition of employment every five (5) years thereafter.

• Must be able to provide proof a valid driver's license or ability to obtain within 30 days of hire.

Agency Information

WASHINGTON STATE OFFICE OF THE ATTORNEY GENERAL

Join an agency whose work impacts the lives of every resident of Washington State.

The Attorney General’s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities. This includes:

• Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
• Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
• And much more!

Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.

Commitment to Diversity

Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.

One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019. Our commitment to employee wellness is reflected in earning the 2021 Zo8 Washington Wellness Award.

APPLICATION INSTRUCTIONS:

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest, describing your specific qualifications for the position;
• A current resume detailing experience and education.

READ THE FOLLOWING INFORMATION COMPLETELY:

• Carefully review your application for accuracy, spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
• A resume will not substitute for completing the “work experience” section of the application.
• All information may be verified and documentation may be required.

Equal Employment Opportunity and Accommodations Requests

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact Jenny Wilding @ (360) 753-6216 orJenny.Wilding@atg.wa.gov.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.