Administrative Assistant 2 (AA2) – Lakewood

Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community."

Job Title: Administrative Assistant 2 (AA2)

Location: Lakewood, WA. Job duties are performed onsite.

Closes: Monday, February 10, 2025

Salary: $3,239.00 - $4,299.00 Monthly

We're looking for an Administrative Assistant 2 to provide administrative and staff support services for Oakridge Community Facility (OCF), a Rehabilitation Administration Minimum Security Community residential program that serves adjudicated youth aged 16-24.

Click here to learn more about DCYF.

The Opportunity (AA2):

As an Administrative Assistant 2, you will provide direct, confidential administrative support to the Administrator and staff. Using your prior secretarial/administrative experience, you will prioritize, self-manage, organize, pay attention to detail, and work independently in a diverse and fast paced environment. Our ideal candidate has office skills, takes initiative in daily work, maintains confidentiality, and has a desire to make an impact on the lives of the youth we serve. We take good care of each other at Oakridge. If you like developing new work methods and solving problems, we encourage you to apply.

Some of what you will do:

• Provide direct administrative support to the Administrator and Community Facility Staff including file maintenance, word processing, update position descriptions, take and administer weekly staff meeting minutes, and proofread documents and correct sentence structure.
• Respond to inquiries regarding residential services and procedures, greet, and assist visitors, receive, sort, open, and distribute mail, answer multi-line telephones, direct calls, forward messages, and schedule interpreters.
• Coordinate services with various vendors, schedule and confirm monthly and yearly work orders, maintain database for appropriate billing.
• Assist with pre-placement activities for youth transferring to the Facility.
• Work with Motor Pool and Maintenance Staff to ensure vehicle maintenance and monthly reports are completed and maintenance is scheduled as required.
• Assist HR with New Employee Orientation, schedule interviews for hiring purposes.
• Act as the Training Coordinator by creating, tracking, and maintaining staff training in the LMS system.
• Create and develop processes and tracking system for Program Audits.
• Schedule on-call staff when needed to backfill permanent employees when absent.
• Assist with resident banking activity including bank-runs.
• Assist the Medical Liaison with scheduling appointments, uploading medical information, disposing of medications, and creating monthly medication tracking.

Required qualifications:

One-year experience as an Administrative Assistant 1.

OR

A Bachelor’s degree in business administration, public administration or closely allied field ,and two years of responsible office experience at the senior clerical level or higher.

Clerical or office work may substitute for education on a year for year basis.

Graduate study my substitute for experience on a year for year basis.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Must be able to type 50 Words per Minute (WPM).
• Technology Skills, Communication Skills, Organizational Ability, Written Expression, Time management, Technical Oversight, Problem Solving Skills and Planning Skills.
• Experience with the following systems/programs: Excel, Visio, Microsoft Word, and WebEx.

How do I apply?

Complete your applicant profile and attach the following documents:

• Letter of interest describing how you meet the specific qualifications for this position.
• Current resume detailing experience and education

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint criminal records background check prior to employment and every five years thereafter, and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

Oakridge Community Facility (OCF) is located in Lakewood, Washington. The focus of Oakridge is to successfully transition youth back into the community by providing individual treatment, Dialectical Behavior Therapy (DBT) skills acquisition and generalization, a variety of educational, vocational, and employment opportunities, and support for family reintegration. The Oakridge moto is “Growing together to build a better life”, here we work with residents to identify areas of growth, including independent living skills, education and career goals, personal goals and work with the youth to grow them into the best versions of themselves as we grow closer to them. Youth can participate in regular educational programming on-site and on-campus through Clover Park School District, Pierce College, Tacoma Community College and the University of Washington, Tacoma. Vocational training programs through Bates Technical College and Clover Park Technical College are available as well. All residents participate in one of two vocational training and certification programs while at Oakridge. Opportunities for employment connections, personal job navigator and union membership application assistance in the is also offered by both programs. Youth have many opportunities to be in the community to participate in shopping, recreation, field trips, volunteering, local community activities, family visits, and earning community involvement passes to go out in the community with family. Oakridge staff work with families and other natural supports to help youth successfully transition back into the community. Staff can often be found taking residents to the local gym to work out, to and from work, on outings in the community, or engaging with them at the facility about their goals and what’s next. Being a role-model is part of our mission because our population is always watching, listening, and learning from us. At Oakridge we take good care of each other; youth, staff and the community, everything we do is to create transformation. Building new pathways, opportunities, and lives for the future is what we do. If this sounds like a good fit for you, please apply!

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit- Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at david.ozment@dcyf.wa.gov If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

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