Contract Compliance Specialist (CS2) - Spokane Valley

Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."

Job Title: Contract Compliance Specialist (Contract Specialist 2)

Location: Spokane Valley, WA. - Hybrid

Closes: Sunday, February 23, 2025

Salary: $56,880.00 - $ 76,608.00 Yearly.

The Washington State Department of Children, Youth, and Families (DCYF), Financial and Business Services Division, is seeking a proven and dynamic performer to join our team as a Contract Compliance Specialist (CS2) within the Contracts, Procurement and Purchasing Office. This headquarters position is mainly assigned to region 1 and 2 but will also support other regional teams within DCYF Contracts, Procurement and Purchasing Office. The duty station for this position is Spokane Valley, WA. If you want the opportunity to step into a position where you will become a professional in contracts and work with a team who supports your growth and development, apply today!

DCYF Finance Division Principles

We serve the mission. DCYF’s mission is to protect children and strengthen families so they flourish. Finance is fundamental to the agency achieving its strategy.

We are great partners and focused on the work that matters so we drive great results. Great partnership starts with having the right people at the table early and often.

We are the finance team/employer of choice. We will be respectful and create a positive work environment without judgements.

We are curious and continue to learn. We see mistakes as an opportunity to better understand where things need to change.

We are future focused. We understand that things change but we stay focused on serving those who serve our mission (strategic outcomes).

Click here to learn more about DCYF.

The Opportunity:

Do you enjoy a variety of contracting duties that impact the lives of Washington State families? Are you passionate about the work you do? Do you enjoy being challenged? In this Contracts Compliance Specialist position, you will rely on your ability to work under tight deadlines, adapt to changing priorities, and seek out creative solutions while delivering first class customer service, as well as building strong business relationships while you support the contract compliance process.

You will conduct in-person, on-site contract compliance reviews to ensure contractor compliance with contracted terms and conditions. This will involve following the compliance process, scheduling reviews within your regional area of responsibility (Region 1 & 2), reviewing documentation, understanding child welfare client services contract language to ensure compliance, participating in team meetings, writing compliance agreements and final reports, and providing training to regional staff.

This position requires the incumbent to travel several days a week within region 1 and 2 and other DCYF regions as assigned, to conduct on-site contract compliance reviews. This may involve occasional overnight stays. The incumbent will also occasionally participate in out-of-state contract compliance reviews as assigned, involving multi day, overnight stays. Due to this, a valid driver’s license and the ability to travel independently is required.

If selected for an interview, we will use video conferencing software to conduct interviews virtually. This position may require some in-office presence.

Our vision is that "All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community."

Some of what you will do:

Contract compliance activities:

• Responsible for planning, developing, initiating, scheduling, attending and conducting on-site contract compliance reviews with direct responsibility for all licensed facility reviews within your region area.
• Perform assigned compliance reviews for DCYF’s array of services, including Child Welfare (CW), Early Learning (EL) and Juvenile Rehabilitation (JR) client service programs.
• Conduct out of state compliance reviews as assigned.
• Provide on-site Technical Assistance (TA) to Contractors as part of the Compliance Review process.
• Assist program and fiscal staff to resolve non-performance or other problems by communicating to contractors, and drafting TA Action Plans or compliance agreements as needed.
• Establish and maintain provider contract compliance records in the contract management system according to SOP’s and guides.
• Identify and resolve areas where the Contractor is out-of-compliance with the contracted terms and conditions of the executed contract/agreement.

Training, Policy, Procedures, and other Supports:

• Provide consultation, technical assistance, and training to regional contract staff, management, field staff and contractors on best practices, rules and regulations regarding contract compliance.
• Assist in reviewing policies, procedures, SOP’s, guidelines, tools and forms for improvements and needed revisions, including updating and revising compliance tools and forms. Participate on committees, meetings, trainings and other collaborative activities as assigned.
• Assist regional contract team members as assigned.

Required qualifications:

An equivalent combination of education and experience totaling six years.

OR

A Bachelor’s degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field.

AND

Two years of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analysis, contract compliance administration or conducting activities such as inspections, investigations, enforcement of policies/regulations/laws.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Experience in interpreting contract language and applying contracting policies, procedures, state and federal laws.
• Experience working with customers from varying backgrounds and experience.
• Experience assuring compliance with policies, procedures, laws, regulations or contracted terms and conditions.
• Ability to learn unique systems.
• Familiarity with DocuSign, SharePoint, Smartsheet or other content management systems
• Proficient in Microsoft Word, with a basic knowledge of Excel and Adobe Acrobat.
• Work within a team environment, utilizing excellent interpersonal skills.
• Ability to deal with change effectively.
• Demonstrated ability to write clearly and concisely.
• Excellent communication skills that include the ability to clearly convey information and ideas.
• Use effective listening skills to understand and learn.
• Maintain confidentiality both inside and outside of the workplace.

How do I apply?

In addition to completing the online application, attach the following documents to the profile:

• Letter of interest describing how you meet the specific qualifications for this position
• Current resume detailing experience and education
• List of three professional references

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit- Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at david.ozment@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

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