Management Analyst 5 (MA5) - Olympia

Description

Job Title: Management Analyst 5 (MA5)

Location: Olympia, WA - Remote

Closes: Thursday, May 8th, 2025

Salary: $74,724.00 - $100,524.00 Annually.

We are seeking a Management Analyst 5 to join our team in the External Audit Unit, within the Financial and Business Services Division to support the mission of the Department of Children, Youth and Families (DCYF) to protect children, youth and families so they flourish. At DCYF, the Financial and Business Services Division (FBSD) includes Contracts, Budget, Accounting, Cost Allocation and Grants Management, Payroll, Forecasting, Facilities, Capital Programs, State Plans, and External Audit.

The Opportunity:

As the Management Analyst 5 (MA5), you will support DCYF's mission by coordinating financial system access, tracking and managing external audit findings, assisting with FBSD policies and procedures, and managing projects related to these topics to improve the effectiveness of programs, compliance, and adherence to laws, rules, and regulations. In this pivotal role, you will have the opportunity to drive meaningful change by making recommendations for process improvements and policy development that have agency-wide financial impacts. You will manage multiple priorities and complex projects in a fast-paced environment, while meeting ongoing competing deadlines. If you're ready to make a significant impact and elevate our financial practices, we want to hear from you.

Click here to learn more about DCYF.

Some of what you will do:

• Research and analyze OFM policy updates to verify compliance and determine if updates to FBSD policies and procedures are needed.
• Research and analyze DCYF fiscal notes to determine impact on FBSD policies and procedures and coordinate to implement changes based on legislative actions.
• Coordinate with FBSD employees to create, update, and maintain policies and procedures and verify desk manuals are following policies and procedures.
• Make recommendations for process improvement and policy development with agency wide financial impacts.
• Upload all open findings and corrective action plans (CAPs) to AuditFindings.com.
• Run monthly report from AuditFindings.com for open CAPs and send reminders to assigned program employees.
• Update CAPs based on feedback from assigned program employees.
• Coordinate with the External Audit and Policy Liaison when CAPs are completed to notify the Office of Financial Management (OFM) and close out findings in AuditFindings.com.
• Add, modify, and delete users in the financial systems per Administrative 1.01.03 Financial System Access policy.
• Verify appropriate approval of system access and all necessary user forms, required trainings, and non-disclosure agreements prior to setting up or requesting access.
• Maintain users in the WaTech Mainframe by acting as a backup for RACF Administration.
• Analyze monthly Human Resources Division (HRD) employee separation and transfer list to determine necessary system access actions.
• Perform annual financial system audit and analyze responses for necessary system access changes.
• Coordinate with FBSD employees to create and assist with corrective action plans to address audit findings.
• Coordinate with the Communications Division to create a FBSD intranet site for policies, procedures, and desk manuals.
• Research and analyze changes to FBSD policies, procedures, and desk manuals for implementation to Workday and assist the Workday Program Manager with these changes.

Required qualifications:

• Nine (9) years of relevant professional experience with increasing levels of responsibility. Relevant experience includes experience in accounting, payroll, finance, banking, auditing, regulatory management, or closely related field.

OR

• A Bachelor's degree in accounting, auditing, business administration, public administration, or a related field, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting, AND five (5) years of relevant professional experience with increasing levels of responsibility. Professional experience may substitute for education, but not for the credit hours.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

Knowledge of:

• General Accepted Accounting Principles (GAAP) as well as accounting policies and procedures.
• State policies and laws, i.e., State Administrative and Accounting Manual (SAAM), Revised Code of Washington (RCW), and the Washington Administrative Code (WAC).

Ability to:

• Evaluate, compile, and organize data into reports and policy recommendations including creating spreadsheets, or applicable documents using various systems to analyze a variety of DCYF expenditures to produce informative information to upper management.
• Effectively manage multiple priorities and complex projects in a fast-paced environment and meet ongoing competing deadlines.
• Use effective techniques for interacting with others to gather reliable information, ask questions in ways that enhance clarity, and explain concerns that may require attention by management.
• Effectively identify, collect, organize, and analyze information in the achievement of accurate results.
• Resolve problems effectively and efficiently to achieve the agency’s goals and mission.
• Advanced program management skills, including working as a team to resolve problems effectively and efficiently to achieve the agency’s goals and mission.

How do I apply?

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• Letter of interest describing how you meet the specific qualifications for this position.
• Resume (updated/current) detailing experience and education.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit-Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at (360) 664-1960.

2025-02908