What are the responsibilities and job description for the Management Analysis 5 position at State of Washington Dept. of Commerce?
Description
This is a non perm position with funding through June 30,2025
At the Department of Commerce we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve. Together, we can build a brighter and more inclusive future.
The Energy Division (Energy) catalyzes the transition to a clean, just, and resilient energy future.
This position works within the State Efficiency and Environmental Performance Office (SEEP) in the Energy Division. This position provides supervision of professional staff as the lead analyst for the SEEP Office, and is responsible for specific data systems and analytics work in support of the SEEP Office. This position leads and oversees research efforts, data management and analysis, provides expert consultation to the SEEP Director, and presents findings and makes recommendations regarding state agency environmental performance projects that reduce greenhouse gas (GHG) emissions and toxics. By using performance analytics and developing tools and strategies that effectively communicate results to decision makers, this position ensures data-driven decision making and demonstrates results from state agency work related to SEEP. This position supports the SEEP Director in strategic alignment and long-range planning activities related to performance measures, state agency operations, budget development, and policy.
This position requires a combination of technical expertise, creativity, collaboration, self-motivation, and an interest in using data to understand and address community needs, as well as the ability to gather, manipulate, and draw insights from a wide range of datasets and formats. The work also incorporates the development of online tools to effectively deliver information and resources to a variety of audiences.
Duties
- Leads key research and reporting efforts identified by the SEEP Governing Council, Guidance Team, and working groups.
- Leads collaboration with diverse groups including state agency representatives, subject matter experts, contracted service providers, utilities, and others to support research and analytical efforts.
- Collaborates directly with SEEP Governing Council members and serves as the back-up to the SEEP Director at Governing Council meetings and other forums.
- Oversees the preparation of reports for the SEEP Governing Council, agency executive leadership, legislative representatives, and other stakeholders.
- Presents research findings and recommendations to decision-makers, elected officials, and others in a variety of formats and settings.
- Evaluates state agency policies, programs, and processes to identify leverage points that could help integrate SEEP with existing business practices.
- Provides expert consultation to the SEEP Director in shaping the strategic direction of the SEEP program and data-driven decision making.
- Ensures that research and reporting efforts are aligned with ongoing efforts at Results Washington, OFM, and other statewide and interagency forums.
- Monitor legislation, hearings, and bill activity and provide management with analysis and recommendations.
- Coordinate research on bills and legislative activities, and contribute to bill analysis and fiscal notes during legislative session.
- Serve as the back-up to the SEEP Director as needed for legislative testimony and meetings.
- Provides expert-level consultation on data related to environmental performance, energy consumption, Greenhouse Gas (GHG) emissions, state facilities, transportation, budget & finance, procurement, and other topics to executive leadership.
- Oversees data collection on environmental performance and toxics reduction efforts at state agencies.
- Organizes and manages complex datasets from a broad set of state agency operations.
- Leads data analysis and advises SEEP Director and agency representatives on trends, performance, etc.
- Evaluates the impacts of state agency investments related to SEEP to help assess progress towards targets and goals and improve the impact of future investments.
- Uses data to help evaluate success, identify opportunities, inform decision-making, and demonstrate results.
- Supervise a team of professional staff.
- Oversee all work performed for the solar energy grant programs, and any related direct appropriations.
- Delegate workload responsibilities, priorities, and assignments to staff.
- Provide regular feedback, coaching, and guidance to staff.
- Evaluate staff performance and address concerns as necessary.
- Recommend corrective or disciplinary action to the Supervisor.
- Assist and coach staff with problem solving and conflict resolution.
- Identify information needed to clarify a situation and seek information from appropriate sources.
- Tackle problems with a logical and systematic approach.
- Take the initiative to seek input from peers and Supervisor to help with problem solving.
- Encourage and support staff professional development goals and provide growth opportunities.
- Work with staff to determine training needs.
- Establishes and oversees process and methodology for complex data collection and performance analytics, in support of specific SEEP initiatives and overall program coordination.
- Consults with diverse groups of executive management, interagency representatives, and subject matter experts to develop databases, metrics, and reporting tools.
- Uses current and emerging technology to create data visualizations and develop data dashboards, to effectively communicate results to senior leadership, policy makers, and the public.
- Manages data management strategies and reporting metrics with feedback from interagency stakeholders, executive management and subject matter experts facilitating process improvement and accurate reporting.
- Leads collaboration efforts with existing performance management and results reporting bodies including OFM and Results Washington.
Qualifications
Any combination of the professional level experience in conducting research and analyzing policies, laws, rules, or regulation AND college level coursework in business or public administration, law, or related field totaling nine (9) years.
OR
Nine (9) years of experience conducting research and analyzing policies, laws, rules, or regulations.
OR
Associate’s degree in business or public administration, law, or related field and seven (7) years of professional level experience in conducting research and analyzing policies, laws, rules, or regulation.
OR
Bachelor’s degree in business administration, public administration, law, public health, health administration, environmental science, engineering or related field and four (5) years of professional level experience in conducting research and analyzing policies, laws, rules, or regulation.
- Skilled at gathering and synthesizing disparate data from a wide range of sources in a variety of formats.
- Analytical/problem solving skills and enthusiasm for pushing technical limits and finding creative solutions.
- Experience applying a range of statistical analyses to practical decision-making contexts.
- One-year or more experience in the following:
- interpreting and analyzing data
- creating presentation materials and conducting presentations and trainings
- Staff supervision and management
- Intermediate or better level of database knowledge and experience
- Demonstrated experience using word processing software, building and editing spreadsheets in Microsoft Excel, and use of internet for research
- Demonstrated ability to collaborate and build partnerships among people with diverse and challenging interests
- Demonstrates a commitment to equity, diversity, and inclusion. Collaborates with and involves others with divergent viewpoints, as well as diverse people and groups, contributing to developing an environment that is equitable, inclusive, respectful and cooperative.
- Accountability-Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements
- Customer Service-Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image
- Integrity-Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad
- Leadership-Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others. Able to collaborate and build partnerships, develop work teams, and work effectively with authorizing and external environment. Assess risk and facilitates problem solving. Interprets complex and technical information and communicates verbally and in writing in a simple and easy to understand manner to diverse audiences
- Teamwork-Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere
- Results Focus-Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets team standards and responsibilities, provides leadership/motivation. Effectively communicates, independently analyzes, and weighs the risks versus benefits in decisions and recommendation related to program compliance and administration
- Communication-Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills. Ability to apply negotiation and conflict resolution skills
- Organizational Savvy-Operates within the organization's formal and informal structures, builds allies and relationships across departments, uses allies to build consensus and create results, is appropriately diplomatic, understands others' roles and perspectives, can sell projects and ideas across the organization
- Computer Skills-Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, use computers to improve productivity
To be considered for this position the following are needed:
- A complete and detailed online application.
- A cover letter (enter online).
- At least three professional references (enter online).
Supplemental Information
Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule.
This recruitment may be used to fill future vacancies over the next 60 days.
This position is covered by a collective bargaining agreement.
Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.
Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.