Correctional Records Technician | Record Unit

Description

• A cover letter regarding your interest for this position with our agency
• A detailed resume
• Three professional references

Duties

• Processing Warrants and Detainers for all admissions and readmissions to the Washington Corrections Center (WCC) which could look like:
  • Checking the National Crime Information Center (NCIC) and Washington Crime Information Center (WACIC) for State and Federal warrants via A Central Computerized Enforcement Service System (ACCESS) daily on new admissions and readmissions to prison
  • Entering and updating felony and misdemeanor warrants/detainers status into the Department of Corrections (DOC) electronic system
  • Serving warrant/detainer notice on incarcerated individuals of Immigration and Customs Enforcement (ICE), federal, state and county warrant/detainers placed on them and process requests for speedy disposition for all untried charges
  • Completing, responding, submitting and tracking appropriate Interstate Agreement on Detainers (IAD) paperwork process on qualifying untried IAD requests, ensuring timelines are met
• Entering sentence structure in accordance with court documents
  • Audit judgment & sentences and other court documents to verify the court’s accuracy in sentencing incarcerated individuals per applicable RCWs and legislative changes.
  • Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individuals’ sentence.
  • Audit sentence structure for accuracy to verify earliest release date
  • Interpret and explain applicable RCWs, WACs, agency policies and records processes.
  • Interpret Supreme, Appellant, and Superior Court decisions, RCWs and Indeterminate Sentencing Review Board redeterminations to properly compute/re-compute release dates for individuals.
• Preparing incarcerated individuals file for transfer to Training Center/Parent Facility or release
• Processing all incoming individuals sentenced to incarceration to Department of Corrections (DOC)
• Serving as Records Public Disclosure Officer
• Performing other duties and assignments as required

Qualifications

• Two (2) years’ experience maintaining or processing incarcerated individual files such as legal files, property files, grievance files, administrative files, medical files, parole files, or counselor or custody files in governmental law enforcement office, court setting, or an adult or juvenile correctional agency
• College level coursework in criminal justice, business administration, accounting, social science, or a related field
• Knowledge of criminal history document processing

Supplemental Information

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!