What are the responsibilities and job description for the Administrative Assistant 2 (DOH8481) position at State of Washington Dept. of Health?
Description
As an Administrative Assistant 2 in the Office of Nutrition Services (ONS), you will play a pivotal role in supporting our Program Monitoring Unit. Your work will directly contribute to ensuring access to high-quality nutrition and lactation care services. By providing critical administrative support, coordinating efficient processes, and embedding equity in program operations, your efforts will help enhance community health across Washington.
Key Responsibilities Include:
-
Providing administrative support to the Program Monitoring Unit:
- Independently prioritize and manage ongoing projects to streamline program monitoring activities.
- Schedule meetings, arrange travel, and ensure compliance with ADA accommodations.
- Maintain and update internal SharePoint and external web pages.
- Assist with onboarding new staff and developing training resources for program evaluation.
-
Managing self-evaluation processes and procedures:
- Track and process documentation in alignment with policies.
- Communicate with contractors and local agencies about evaluation protocols.
- Collaborate on refining and maintaining workflows to improve efficiency and compliance.
-
Contributing to ONS-wide administrative support:
- Coordinate travel arrangements and process procurement requests.
- Provide backup support to administrative staff and office management.
- Actively participate in meetings and workgroups to enhance operational workflows and equity initiatives.
Why Join Us?
- Impactful Work: Be part of a team that promotes healthy eating, lactation, and access to culturally appropriate food for communities statewide. Your efforts will directly improve public health outcomes.
- Collaborative Environment: Work closely with a team that values transparency, inclusivity, and continuous improvement in delivering vital health services.
- Growth Opportunities: Gain valuable experience in administrative leadership, project management, and process optimization while making meaningful contributions to public health programs.
- Work-Life Balance: Enjoy flexible telework arrangements and a supportive workplace culture that prioritizes your well-being.
If you’re detail-oriented, organized, and committed to improving community health through effective administrative processes, we’d love to have you on our team!
Location and Flexibility
Join our team in a flexible hybrid role, requiring just one in-office workday per month at our campus in Tumwater, WA. To support seamless collaboration, the incumbent must reside within a commutable distance. This position offers the perfect balance of remote work flexibility and occasional on-site engagement.
Required Qualifications
Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.
Three (3) years of experience in the following:
- Working in a fast-paced office setting that required the ability to work independently and meet deadlines under pressure.
- Simultaneously answering multi-line telephone while accurately performing computer inquiry and updates.
- Establishing, organizing, and managing office systems (i.e. filing systems, tracking systems).
- Demonstrate competency composing and editing letters, memos, meeting notes and/or other written information.
Preferred Experience
- Refining workflows to enhance efficiency, accuracy, or compliance in administrative or programmatic settings.
- Independently managing complex projects with competing deadlines in a fast-paced environment.
- Utilizing State of Washington travel procedures to advise and assist staff.
- Organizing and booking travel for staff.
- MS Excel to build templates and track monitoring, auditing, or other evaluation processes and procedures.
- MS SharePoint to track information, create views, set, and edit permissions, and upload documents.
- MS Word to save and edit web pages and work with hyperlinks. Create forms using templates, work with form fields, and format and enhance forms. Mail merge, create form letters, modify merged documents and envelopes. Set default options, customize toolbars and menus, create cross references, and work with endnotes and footnotes. Create tables of contents, compile, and update indexes.
- MS Teams to communicate, collaborate, and utilize apps and tools for projects management.
Benefits and Lifestyle
We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.
We are the Washington State Department of Health (DOH)
At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.
Conditions of Employment:
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE).
I am prepared, with or without accommodation, to do the following:
- Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor and, if approved, reviewed periodically).
- Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
- Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
- Perform my job duties either remotely from home or in person, on a drop-in basis, at the designated DOH site location.
- Occasional travel may be necessary, sometimes requiring overnight stays or trips out of state.
- Legally drive a vehicle or arrange alternative transportation for state business.
- Engage in emergency response exercises and high-priority assignments as assigned during emergency events.
APPLICATION DIRECTIONS:
To apply, click "Apply" and complete the application. Attach your resume, and cover letter. In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.
Make sure to document your years of experience, skills, and abilities as listed in the qualifications section of this job posting.
Attach the following:
- Resume
- Cover letter
- Three or more professional references, if not included in your applicant profile
- DD-214 (if applicable)
Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year
Do not include or attach the following – these documents will not be reviewed:
- REMOVE personal photos – do not submit any documents containing personal photos.
- Transcripts (unless specifically requested in the Application Directions)
- Certifications or diplomas
- Projects or portfolios
- Letters of recommendation
Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact Zach Covington at zach.covington@doh.wa.gov. For general DOH recruitment questions, email the Talent Acquisition Team at employment@doh.wa.gov. Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.
Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.
SUBSCRIBE to DOH Job Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
