SE Region Human Resources Consultant Assistant (HRCA2)

Description

Duties

Responsibilities:
Recruiting & Onboarding

• Assists the HRC1 with the coordination of all aspects of the hiring processes, for permanent, seasonal career, and non-perm positions and approximately 150 seasonal employees, including scheduling and conducting interviews, maintenance/retention of interview records, process photo ID cards for new permanent employees, respond to inquiries from applicants that call or email the region, attend Career Fairs, and assist with sourcing of current recruitments within the region.
• Organize and check the completeness of all new hire documents. Provide employee orientation information, ensure all documentation is collected, forwarded, and filed timely and in accordance with agency policy and record retention schedules. Educate and inform supervisors to ensure that new employees are oriented to agency policies and procedures, compensation and health benefits, and retirement information.

• Support region employees by handling inquiries from L&I and explaining L&I processes to employees for all workplace injuries. Monitor L&I claims to ensure claims are for Southeast Region employees, and that all L&I claims have corresponding IIR’s and SRIs on file.
• Interpret, explain and apply human resource rules, policies, regulations or procedures. Assists Human Resource Consultant 1, HRD staff and other managers by scheduling meetings, phone calls, and providing documentation as needed. May be asked to take notes at meetings with employees, union representatives, and management.
• Provide managers, supervisors and employees with clarification and interpretation of rules, regulations, bargaining agreements, policies and procedures.

• Upload, and maintain HR documents, and links on regional HR SharePoint site. Process all service awards, and retirements letter or plaques for the SE Region. Arrange and execute updating employment forms and files. Maintain retention records for documents and organize their destruction when retention period has expired. Participates in Accounting/Finance, HR Division, and Business Operations meetings.

Qualifications

Required Qualifications:

• Four (4) years’ office experience including one (1) year of experience in the Human Resources field, or related setting;
  OR an equivalent combination of education and experience.
• Experience using MS Word, MS Excel, and MS Outlook with an aptitude for learning new software as needed.
• Experience maintaining confidentiality and using discretion when handling sensitive information.
• Experience entering and/or retrieving data from human resource information or other computerized recordkeeping system.
• Effective written and verbal communication skills.
• Ability to multitask and work in a fast-paced environment.
• Familiar with providing competent customer service by consistently demonstrating an interest in problem resolution.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• This position has an assigned duty station within the Southeast Region office located at 713 Bowers Rd Ellensburg, WA 98926. Work is performed in an office setting and can occur in front of audiences. This position must be able to transport records boxes, files, and various office supplies of up to 25 lbs., as needed.
• This position requires up to 5% travel time for trainings, meetings, and other DNR events.

• Bachelor’s degree in human resources or an equivalent combination of education and/or experience.
• Knowledge of current Human Resources and Labor & Industry procedures and policies and OSHA Reporting.
• Experience successfully using Human Resources Management System (HRMS).
• Experience scheduling and facilitating onboarding and training classes.
• Experience recruiting for entry level or seasonal positions.
• Experience with public speaking and presenting information to a large group.

Supplemental Information

Application Requirements: Failure to provide listed documents may result in disqualification. If you have questions or difficulty attaching these documents, please contact dnrrecruiting@dnr.wa.gov.

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications for the position and the position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: 3-5 professional references with current telephone numbers, to include your 2 most recent supervisors. You may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.