What are the responsibilities and job description for the Public Records and Discovery Specialist - Program Specialist 4 position at State of Washington Dept. of Revenue?
Description
The Department of Revenue seeks a detail-oriented program specialist to join its Information Governance Office (IGO) team as our Public Records and Discovery Specialist (Program Specialist 4) in Tumwater, WA.
The work in our IGO is fast paced, requiring quick transitions while still maintaining focus. A collaborative leader and a diverse, creative team work together, helping one another successfully manage one of the agency's most important assets, information. This incredible opportunity will help our IGO achieve its mission to maximize the value of information while minimizing associated risks and costs.
The hiring manager will begin reviewing applications on April 21, 2025, and may make a hiring decision any time after. It is in your best interest to apply soon.
Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds, including people of color, immigrants, refugees, LGBTQ , people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups maximizing potential through opportunity. We offer a generous benefits package that includes defined benefit retirement plans, health, dental, and vision coverage, and deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.
Duties
The Public Records and Discovery Specialist is the primary resource to the agency's litigation/discovery program and uses the features of Microsoft Purview eDiscovery (eDiscovery) in support of public records requests (PRR), litigation hold notices (LHN), and discovery requests. This position has an operational responsibility using eDiscovery that allows search & retrieval of the department's records, working with department staff in identifying appropriate search parameters and terms to identify responsive records, while acting as a liaison with the Attorney General's Office (AGO) and other state agencies.
Reporting to the agency’s Public Records Officer, here are some other duties you can expect as the Public Records and Discovery Specialist:- Handles all the agency's litigation hold/discovery requests with the AGO.
- Coordinates and manages the communication of litigation hold and discovery requests received from the AGO's to Department staff.
- Manages, monitors, and coordinates the department's responses to the AGO's related to litigation holds and discovery requests arising from litigation.
- Develops, manages, organizes, and directs the research, analysis, and collection of records relevant to responses to the Public Records requests.
- Coordinates responses with others in defining needs, planning and developing courses of action, and providing technical assistance.
- Monitors and tracks compliance with statutes, policies, and procedures.
- Coordinates with division public records coordinators.
- Coordinates with other public records designees in responding to requests.
- Determines the level of research, method of analysis or study required, and provides responsive records.
- Conducts second reviews produced by other designees before the release of records.
Qualifications
A bachelor's degree in business or public administration, law, or closely allied field
AND
Two years of full-time professional-level experience managing, coordinating, and processing public records request, or working in related fields requiring compliance with complex statutes, policies, and procedures
AND
A high level of technical proficiency in Microsoft Purview eDiscovery techniques and usage.
Preference may be given to candidates with three or more years of full-time professional level experience coordinating, managing and responding to a high volume of public disclosure requests and experience with GovQA public records managements software.
Please Note: Qualifying additional years of experience may be substituted year for year for education.
This position functions within a fast-paced, complex environment within which accuracy, timeliness, and communication are essential. Throughout our selection process, we will also be evaluating candidates who clearly demonstrate the behavioral attributes and skills to be successful in this environment.
To be considered, complete your online application in detail, as it will be used as your initial resume AND attach a cover letter explaining how you meet the qualifications of this position.
To take advantage of Veteran's preference, please attach your DD-214, member 4 long form, or your NGB-22. Please blackout your social security number and date of birth before attaching.
Questions?
Hello, my name is Patrick and I will be assisting with this announcement. As a 20-year Army veteran, I understand the difficulty finding an enjoyable career with a work-life balance. At Revenue, we pride ourselves in connecting talented individuals with opportunity and would like to answer any questions you have. Please contact any part of the Staffing team at Jobs@dor.wa.gov or give me a call (360) 704-5738.
Supplemental Information
The Human Resource Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.
If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
