Administrative Assistant 5

Description

• Perform a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
• Maintain Program Administrator and Deputy Program Administrator’s complex calendars utilizing the tools in Microsoft office and makes all out of state travel arrangements.
• Acts on behalf of the Program Administrator in administrative manners, including making decisions regarding the program's administrative policies and procedures.
• Creates, reviews, proofreads and formats correspondence on behalf of senior staff.
• Monitors, informs, and updates the Program Administrator on emerging issues and significant items that need immediate attention or require review action.
• Reviews and answers inquiries related to the I-405/SR 167 Program and determines action required.
• Provides visitors with administrative interface and support.
• Processes timesheets and other payroll duties.

• Knowledge of State government organization and administrative procedures; Federal and local government functions; office methods and procedures; research methods and data collection; State and agency functional and personnel policies.
• Proficiency with Microsoft Office Products (Outlook. Excel, Word, and PowerPoint) as well as the internet.
• Ability to speak before groups effectively, compile written reports, obtain the cooperation of other departments and other government agencies, work effectively with others.
• Excellent customer service skills.
• Excellent organizational and priority setting skills.
• Work a full-time schedule (40-hour weeks) and additional hours as business may require.
• Experience with collaboration tools such as Microsoft SharePoint.
• Experience composing, editing, and proofreading professional correspondence.

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• The salary listed includes the legislative approved 5% salary premium for positions in King County.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .

• Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.