Fiscal Analyst 1 - Payments and Receipts

Description

• Review payment vouchers submitted by WSDOT organizations to ensure compliance with established accounting policies and approve in WSDOT accounting system TRAINS.
• Review purchase card transactions in PCMS system, ensuring all transactions are in compliance with WSDOT and/or state requirements – authorize reviewed transactions and export by bi-weekly established deadlines.
• Monitor previous cycles in PCMS and communicate with responsible offices about transactions that remain outstanding beyond 30 days.
• Monitor Vendor Payments inbox for online payment voucher submissions and respond as necessary.
• Provide exceptional level customer service to both internal and external customers.
• Process various types of warrant cancellations and/or reissues based on corresponding procedures, submit cash transfer to treasurer’s office by established deadlines.
• Advise, assist, and provide information to internal customers on compliance, agency/state policies and procedures as it relates to payment voucher documents, travel rules, miscellaneous reimbursements and PCMS transactions.

• A High School Diploma or GED equivalent.
• One (1) year of relevant professional experience in a financial field. (Additional education can substitute for experience)
• Excellent communication skills both written and verbal.
• The ability to work effectively as part of a high-functioning team.
• Ability to research applicable state laws, rules, policies and procedures related to area of responsibility.
• Ability to organize and prioritize daily tasks, switching between multiple tasks daily.
• Proficiency with Microsoft systems (excel, outlook, teams) at an intermediate level.
• Ability to meet established deadlines.

• Ability to pass a background check.

• 18 quarter/12 semester credits in accounting.
• Government experience.
• Experience with WSDOT systems (i.e. TRAINS).

• This recruitment may also be used to fill additional positions per business needs.
• This position may be eligible for partial telework after training period. Position will require a minimum of two days per week in Olympia HQ office with required adjustments for deadlines and workload peaks.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.

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