What are the responsibilities and job description for the Public Transportation Grants and System Coordinator (TPS5) position at State of Washington Dept. of Transportation?
Supplemental Information
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seeking a professional level planner and programmer to coordinate the business needs of the Public Transportation Division (PTD). This position will be responsible for bringing grants and projects into the Grants Management System (GMS) while keeping alignment between GMS and the different systems within WSDOT. In this role, you will lead the improvement and configuration efforts necessary to update/upgrade PTD’s system specifications, the planning effort a new grant management system, and develop strategies for change management, and development of new interfaces to integrate and allow for direct interaction between PTD, WSDOT, and Federal Transit Administration’s programming. Our top candidate will serve as consulting expert for the division and public transportation providers across the state for over $500 million in public transportation grant programs with emphasis on development, programming, delivery, reporting, and compliance with state and federal requirements.
What to Expect
Among the varied range of responsibilities held within this role, the Public Transportation Grants and System Coordinator will:
- Oversee the obligation and reporting of federal dollars to ensure WSDOT and public transportation grantees receive funding for both operating and capital projects.
- Track, log, and act on feedback from grantees and staff, including newly developed ideas regarding system improvements for the GMS.
- Lead the engagement of internal and external organizations and develop trainings, instruction, and public communications for grant application development.
- Develop plans and strategies to ensure proper programming of capital and operating projects in the state and federal systems.
- Lead testing and implementation of new improvements, configuration, or any other modifications to the grant management system to enhance performance and address business needs.
- Lead system improvement projects to streamline, improve coordination, and improve interfaces.
- Train teams on grant management process development, technical assistance, and other specific assignments to enhance continuity among various work groups across PTD.
- Work with the Grants Development Group to design forms and applications in the Grant Management System that better fits each type of solicitation and funding opportunity.
- Lead the effort of developing and implementing new and innovative ideas to improve Asset management and inventory tracking in the Grant Management System.
Qualifications
To be considered for this opportunity, one of the following is required:
- Six (6) years of professional grants management experience including a complete understanding of federal eligibility criteria, intent of federal transit programs, WSDOT program structure, and capital and operating public transportation projects elements.
OR
- A bachelor’s degree and one (1) year of professional experience as a federal or state grants manager.
It is preferred that qualified candidates also have:
- General knowledge of best practices, industry standards, regulatory agency rules, and agency policies and procedures related to public transportation and land-use issues.
- Knowledge of federal public transportation grant processes (and subsequent circulars) including but not limited to 5310 FTA Circular 9070.1G, 5311 FTA Circular 9040.1F, and 5339 FTA Circular 5100.0 and Governor’s Executive Order 14-04.
- Working knowledge of multimodal transportation networks and their use.
- Demonstrated technical/legal knowledge and aptitude of multiple state and federal requirements including Federal Transit Administration rules and regulations as well as state proviso, rules, and regulations.
To review the full Position Description, please follow the directions in the Contact Us section of this posting.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- This is a project, limited duration position, anticipated to last until August 31, 2032.
- In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
- This position offers flexible/hybrid remote work options.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
- Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
- Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, at Robyn.Lovely@wsdot.wa.gov. Please be sure to reference 25DOT-HQ-0P429 in the subject line.
