What are the responsibilities and job description for the Fiscal Analyst 2 (FA2/FS) - Payroll position at State of Washington Health Care Authority?
Description
Fiscal Analyst 2 (FA2/FS)
71058300
The Health Care Authority is looking for a new member to join our payroll team! Come join the Financial Services Division where team building and fun are an integral part of our daily work.
All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.
About the division:
The Financial Services Division (FSD), in collaboration with other HCA divisions and a variety of external stakeholders and legislative partners, provides strategic financial expertise for Apple Health, Community Behavioral Health (CBH), PEBB and SEBB programs. In addition, FSD oversees the budget and compliance functions necessary to manage and monitor the single largest Washington State individual operating budget. Functions include budget management, accounting, forecasting, professional and hospital rate setting, financial analysis, and payment/collection operations. This division maintains a close working relationship with agency program, policy, and clinical divisions to ensure financially sound implementation and monitoring of program strategies. It is also accountable to the Governor and legislature in ensuring HCA operates within its budget.
About the position:
This Fiscal analyst 2 plans, coordinates and conducts all payroll transaction entries, information verification and audits in accordance with IRS, OFM, state and federal regulations. Computes and process payroll transactions accurately and within the proper pay periods. Coordinate with HR, managers/supervisors, employees or other state agencies to ensure employee paychecks accurately reflect the proper deductions and actual time worked. Coordinate and maintain payroll accounting procedures and controls. Ensure transactions are properly imaged after each pay period when complete.
This position is eligible to telework part time but is frequently required to report on-site to meet business needs. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. This position reports to Olympia, WA. Frequency of onsite work will vary based on business and operational needs.
Duties
Some of what you will do:
- Coordinate with HR, managers/supervisors, employees or other state agencies to ensure employee paychecks accurately reflect the proper earnings, deductions and time worked.
- Ensure all transactions are properly imaged after each pay period cycle is complete.
- Confirm Overtime/Premium forms for accuracy and process overtime transactions accurately and within the proper pay periods.
- Run reports during payroll cutoff days (Days 0 – 4) to find discrepancies and follow up with employees, supervisors and/or Human Resources staff or OFM for corrections as needed.
- Monitor leave record processing for HCA employees through regular review and auditing of employee’s records within MyPortal and Human Resource Management System (HRMS).
- Be a subject matter expert in Public Employee Benefits (PEB) and assist agency employees with annual changes and changes due to life circumstances.
- Monitor PEBB benefit eligibility by running monthly reports.
- Complete employment verifications.
- Assist in maintaining accurate payroll procedures and agency employee guidance.
- Serve as backup for the other payroll fiscal analysts within the unit.
- Participate in payroll related work groups and attend internal and external meetings related to the position in order to stay abreast of current changes.
Qualifications
Required qualifications:
Qualifying candidates will meet one of the following criteria options:
Option 1:
- A bachelor’s or master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant.
Option 2:
- Associates degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
- One (1) year of relevant professional experience.
Option 3:
- Three (3) years of relevant professional experience.
Preferred qualifications:
- One (1) year of experience with Washington state payroll, benefits, and leave policies and procedures.
- One (1) year of experience interpreting, applying, and explaining payroll related rules, regulations, laws, policies, procedures, and/or bargaining agreements to staff.
- One (1) year of experience using HRMS or similar payroll system with responsibility performing the following tasks: processing payroll, benefit, and leave transactions; analyzing employee leave balances; adjusting leave accruals; running MyPortal leave reports and troubleshooting MyPortal leave messages.
- Strong attention to detail.
- Ability to convey ideas and facts orally and in writing using language the audience will best understand.
- Ability to develop positive, productive, and respectful work relationships.
- Excellent customer service skills with experience assisting a diverse customer base.
How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach in separate files:
- A cover letter that specifically addresses how you meet the qualifications for this position
- Current resume
To take advantage of veteran preference, please do the following:
- Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
- Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.
Supplemental Information
About HCA:
Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.
There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.
What we have to offer:
- Meaningful work with friendly co-workers who care about those we serve Voices of HCA
- A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
- A healthy work/life balance, including alternative/flexible schedules and mobile work options.
- A great total compensation and benefit package WA State Government Benefits
- A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
- Tuition reimbursement
- And free parking!
Notes:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.
HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Angel Matthews at angel.matthews@hca.wa.gov
The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
Subscribe to our weekly newsletter to receive a list of new job postings at HCA.
