Administrative Program Specialist 2 - Special Education

Description

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
• We have a tuition assistance policy and support employees seeking tuition waiver through participating higher education organizations.
• We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
• We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ , and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Key Responsibilities
Duty: Safety Net Program Administration

Tasks include:

• Responsible for responding to safety net inquiries and requests for technical assistance by providing guidance on federal and state regulations related to Safety Net reimbursement.
• Responsible for drafting and releasing the annual Safety Net Bulletin with application instructions, user-friendly documents, and established timelines for submission of applications and Committee action dates.
• Develop training materials and provide Safety Net trainings to school district and Educational Service District (ESD) employees.
• Provide guidance and coaching to school districts new to Safety Net applications, utilizing expert knowledge of federal and state Safety Net regulations.
• Assist with development of procedures around review of Safety Net applications.
• Support the team's technical assistance process (i.e., responding to phone calls and emails), including workflow design and identifying improvement recommendations.

Duty: Safety Net Application Review and Data Analysis

Tasks include:

• Review Safety Net Individual High Need applications for compliance with rules and guidelines; supports districts to address gaps in application materials; makes recommendation for approval and/or award amount to the Assistant Director of Special Education Data Operations and for Safety Net Oversight Committee review and approval.
• Conduct Safety Net data analyses for review by and discussion with the Assistant Director of Special Education Data Operations and other OSPI divisions, including Government Relations.
• Assist with drafting the annual Safety Net survey and legislative report.
• Participate in confidential application fiscal reviews for accuracy and completeness.
• Responsible for entering, reviewing, and validating Safety Net data in the application platform, including maintaining student and staff confidentiality and protecting personally identifiable information.

Duty: Safety Net Committee Meeting Preparation

Tasks include:

• Prepare Meeting Expense Authorization and meeting organization travel reimbursements.
• Prepare Safety Net webpage content, design, and format.
• Prepare, format, and distribute materials for review and approval to the Safety Net Oversight Committee.
• Ensure all documents are ADA compliant.
• Proofread and copyedit documents to align with OSPI style guidelines.
• Provide technical support for trainings and webinars, including managing Zoom meetings.
• Manage communication for events, including ad creation and participant correspondence.

Required Qualifications:

Preferred/Desired Qualifications:

• A letter of interest specifically addressing the qualifications listed in this announcement;
• A current résumé, and;
• A list of three or more professional references.