What are the responsibilities and job description for the Administrative Assistant 2 (San Juan Area) position at State of Washington Parks and Recreation...?
Description
Washington State Parks and Recreation Commission
Job Title: Administrative Assistant 2
Location: Olga, WA
Closes: February 27, 2025, at 11:59 PM PST.
Location: Olga, WA
Closes: February 27, 2025, at 11:59 PM PST.
This position will report on-site Monday - Friday from 8 a.m. - 5 p.m.
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Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse-and most beautiful—parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. And the agency is staffed with nearly 1000 employees (summers), who are some of the most passionate employees you'll find anywhere We love what we manage and what we do. For more information on Washington State Parks, click here.
The San Juan archipelago north of Puget Sound is like no other place on earth. The cluster of 400 islands and rocks in the Salish Sea is a world unto itself. Within this watery haven, 16 Washington State Parks welcome locals and visitors to moor, dock, hike, mountain bike, kayak, camp, sightsee and just be on their beautiful shores.
Four San Juan Islands and four State Parks are accessible by car on a Washington State Ferry, the additional 12 Marine Island State Parks are accessible by commercial water taxi or private boat. The auto-accessible parks are Moran (Orcas), Lime Kiln Point (San Juan), Spencer Spit (Lopez) and Obstruction Pass (Orcas).
The position is located at Moran State Park on Orcas Island which has 5 mountain lakes, waterfalls, stunning views of the Cascade and Olympic Mountain ranges from atop Mt. Constitution, and over 38 miles of trails.
Duties
Under general supervision, this position provides support and oversight of daily administrative operations for the San Juan State Parks Area, supportive services to staff with the Park Area, and is the principle administrative assistant to the Park Area Manager. This position is the expert in the areas of customer service, financial compliance and oversight, administrative management, and is the point of contact for coordinating efforts with the park with region and headquarters staff.
Duties include, but are not limited to:
- Assist with managing Area Managers calendar as well as maintenance of other calendars and scheduling of routine park activities and functions.
- Assist with managing Park Resource Management such as concessions and lease agreements, housing agreements, special activity permits, monitoring and updating Security of Assets plans, and Park Disaster Preparedness Plans.
- Assist with confidential correspondence and sensitive paperwork and applies policy and past practices in response to non-routine decisions or actions; resolve customer problems and complaints; delegated signature authority within the scope of responsibility, as determined by the Area Manager in their absence.
- Assist the manager with the development and monitoring of budget information.
- Responsible for providing, managing, and coordinating customer service for the Park Area and acts as the customer service manager and is the office interface with the public.
- Facilitates administrative communications for the park during regular business hours.
- Responsible for processing mail and email, answering phones and responding to inquiries.
- Responsible for providing, managing, and coordinating customer service for the Park Area.
- Responsible for scheduling and training staff in use of the reservation system (CAMIS) and resolving CAMIS problems and reconciliation of fiscal information within the system.
- Provide information to headquarters and region staff and responds to needs for the day-to-day administrative operations in the areas of Human Resources, Payroll, IT Services, Operations, etc.
- Responsible for revenue and expenditure processing.
- Responsible for ordering, processing purchasing payments, and resolving purchasing and procurement issues.
- Responsible for inventory management to include routine ordering of supplies, equipment, retail merchandise, and park publications.
Qualifications
REQUIRED QUALIFICATIONS:
- **Associate degree and two (2) years of responsible office experience at the senior clerical level or higher.
- A valid unrestricted (except for corrective lenses) driver's license.
- One (1) year of work experience using Microsoft Office to include Word, Excel, and Outlook.
DESIRED QUALIFICATIONS:
- Knowledge of state government, rules, and regulations.
- Experience with handling financial data which requires mathematical calculations.
- Experience providing direct customer service.
- Knowledge of State Parks' rules and regulations.
All Administrative Assistants are required to wear a uniform. A complete and properly worn uniform helps establish the professional identity of an Administrative Assistant and promotes respect as a Washington State Parks employee. Administrative Assistants will receive 4 shirts within the first year (2 shirts per calendar year after the first year), 1 baseball cap every year, and 1 jacket every 5 years.
Supplemental Information
HOW TO APPLY
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. It is highly encouraged to attach or embed in your application the following:
- Letter of interest specifically addressing the qualifications listed in this announcement.
- Current resume.
- Three professional references, if not completed in the application process.
- This job announcement may be used to fill other positions of the same classification if vacant in the next 60 days.
This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.
Diversity Policy Statement:
The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to build a workplace culture that is welcoming and inclusive in which all employees feel respected and empowered to bring their unique ideas to the agency. At State Parks, we believe that embracing diverse backgrounds and experiences is essential to growing a strong workforce. We encourage applicants underrepresented in natural resources and outdoor recreation fields to apply, including but not limited to women, Black, Indigenous and people of color (BIPOC), individuals with disabilities, neurodivergent individuals, disabled and Vietnam era veterans, persons over 40 years of age, and individuals who identify as a part of the 2SLGBTQ community.
Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For information about this position, please contact Aaron Davidson at Aaron.Davidson@parks.wa.gov or (360) 376-2326.
For information about the recruitment process and qualifications, please contact Nikki Williams at Nikki.Williams@parks.wa.gov or (360) 902-8678.
