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Acquisitions Archivist

State of Washington
Olympia, WA Full Time
POSTED ON 12/23/2024
AVAILABLE BEFORE 2/22/2025
JOB
The Washington State Archives preserves and provides online access to millions of legal and historical records of our state and local governments through its Digital Archives website. Washington's Digital Archives was the first of its kind in the nation and in twenty years has increased its holdings to over 250 million records, with nearly 100 million available online. To support government agencies with organizing and transferring the increasing number of born-digital records, the Washington State Archives is hiring Acquisitions Archivists with experience in electronic records for its branches in Bellevue, Bellingham, Ellensburg and Olympia. We welcome applications from qualified candidates who are excited to join us in ensuring the preservation and accessibility of digital and paper archival records for present and future research. The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; registering corporations and charities; connecting Washingtonians through the power of libraries; and protecting our important government records. Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide. The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.Acquisitions Archivist - Library and Archival Professional 3Full time, PermanentThis position is responsible for providing complex advice, consultation, and training to government agencies and for providing the proper management, transfer, and access to archival records of Washington’s government agencies. This position reports to the Branch Manager. This recruitment will be used to fill multiple vacancies. We are currently filling vacancies in the following locations: Olympia, Bellingham, Bellevue and Ellensburg.Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

EXAMPLE OF DUTIES
Acquires and preserves records of Washington's government agenciesTasksinclude: Guides the transfer of records from client agencies to the archives for accessioning. Tasks include; assisting with appraisals, advising on preparation of records for transfer; and documenting records arrangement and file/folder nomenclatures for use in access descriptions.Serves as senior-level technical consultant to government agencies on archival electronic records and advises on electronic records management practices that enable seamless transfers to State Archives.Prepares and delivers complex training to government agencies on the use of ingestion and access tools.Manages user accounts for tools and applications used by client agencies and internal division staff.Provides access to holdings of State ArchivesTasks include: Receives and fulfills complex requests for records from the public and client government agencies.Creates and improves descriptive metadata and organizes archival records to improve discovery. Oversees the indexing of records at the item level for online access.Assists with the growth and enhancement of digital archivesTasks include: Assists in the long term planning and implementation of increased online access to electronic records collections.Evaluates and makes recommendations on improvements to tools and workflows used by client agencies, the public, and internal division staff. Advises State Records Manager of needed changes to Records Management advice sheets and training videos related to electronic records.Promotes archival holdings through outreach events.Serves on divisional committees and working groups as assigned.MiscellaneousTasks include: Keep current with changing technologies for the preservation of and access to born digital records by attending workshops and classes assigned by supervisor.Other duties as assigned.

SUPPLEMENTAL INFORMATION
Working ConditionsIn this position, the incumbent works in an office environment as well as records storage environment. The standard work hours are Monday-Friday from 8:00 AM to 5:00 PM though work can be required outside of standard hours to include evenings, weekends, and holidays, particularly when emergency situations. Occasional cross-state travel to municipal and county offices; Infrequent out-of-state travel for training and professional conferences. The incumbent in this position must have the ability to move and maneuver objects weighing approximately 40 lbs. and use ladders to shelve and retrieve records as high as 10' in the air with or without a reasonable accommodation. For the Olympia branch only, incumbent may on occasion require the ability to use ladders and other lifting devices to retrieve records as high as 30’ in the air. They also must represent the Office of the Secretary of State in a competent, confident, and professional manner, including professional dress, have the ability to communicate information both verbally and written with both internal and external customers to include state and local government officials and employees, the public and archives staffSpecial Requirements/Conditions of Employment: This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the positionCurrent Washington state driver's license or have requested and obtained an appropriate accommodationHow to Apply: To be considered for this position you must attach the following: Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the positionCurrent ResumeThree Professional references. Personal references will not be considered. You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should email hr@sos.wa.gov.

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